Executive Assistant to the Head of School and Academic Administrator
Tandem Friends School
November 2, 2017
Full Time - Faculty
Tandem Friends School seeks an Executive Assistant to the Head of School and Academic Administrator to provide consistent, confidential, and professional administrative support for school operations as directed by the Head of School. This position serves as the Executive Assistant to the Head of School, maintaining the Head’s schedule/appointments and preparing meeting agendas and minutes. The candidate organizes and manages a variety of administrative tasks relating to the smooth operations of the academic program and overall school activities. Additionally, the position is responsible for the accurate keeping of all student academic records and transcripts. This is a full-time, 12-month, non-exempt position.
Additional responsibilities of this position include:
Serves as the School’s registrar to include the necessary distribution of records upon student transfer or matriculation.
Supervises classroom coverage and arranges substitute teachers on a daily basis as needed.
Prepares and manages the school calendar and schedules a variety of on- and off-campus events.
Shares in the coverage of the main office front desk on a daily basis.
Compiles information, reports, and presentations as requested by the Head or other senior administrators including managing periodic accreditation review by accrediting organization.
Organizes the details of grade-level trips including transportation, making reservations and tracking expenses.
Assists with planning campus-wide events, including Senior Commencement, Grandparent’s Day, Meeting for Worship, and others.
Acts as AP Exam Co-Coordinator in partnership including room preparation, exam ordering and returning, student registration, and proctor management and coordinates with the Business Office for exam billing.
Collaborates with Human Resources in posting faculty positions and receiving resumes as directed by the Head of School.
Coordinates Parent-Teacher Conference schedules and sign-ups.
Candidates must be able to maintain a high level of confidentiality, have the ability to adapt to changing circumstances with a “can-do” attitude, and have exceptional interpersonal and organization skills with a great attention to detail. They must be able to make quick decisions, take initiative and prioritize tasks while working collaboratively and efficiently. The Executive Assistant to the Head of School and Academic Administrator must be proficient with technology including Microsoft Office Suite and Google Apps with experience in educational databases such as Blackbaud/On Products (preferred). The ideal candidate has high energy, a great sense of humor, is flexible and team oriented and enthusiastic about working in an academic atmosphere. We seek candidates with 3+ years’ experience in education or as an executive assistant to a high-level school administrator or corporate executive. Bachelor’s degree expected.
This is an immediate opening.
Tandem Friends School is a co-educational, independent day school for grades 5-12 with a diverse enrollment of approximately 220 students. The school is located on a 31-acre campus in Charlottesville, Virginia. It was founded as The Tandem School in 1970, and was affiliated as a Quaker (Friends) school in 1995. The essence of our philosophy is captured in the school’s unofficial mottoes: “Freedom with Responsibility” and “Kindness and Wisdom."
“Rooted in Quaker values, Tandem Friends School prepares young people for higher education and fulfilling lives of integrity, creative expression and service.”
-Tandem Friends School Mission Statement
Tandem Friends does not discriminate on the basis of race, color, sex, religion, gender identity, sexual orientation or national ethnic origin in the administration of its educational policies, hiring policies, admissions policies, scholarship or loan programs, or athletic and other school-administered programs. People of color and members of other underrepresented groups are encouraged to apply.
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