The Garfield Park Conservatory Alliance (GPCA) is a community oriented non-profit organization involved in a unique partnership with the Chicago Park District and its historic plant conservatory. The Department of Programs and Interpretation supports the mission of the Garfield Park Conservatory Alliance by changing lives through the power of nature, and is dedicated to developing, implementing, and facilitating a heightened interest and deeper understanding of the plant world, both inside and beyond the Conservatory’s glass walls.
The Volunteer Program Coordinator is a full-time, salaried position with benefits, and reports to the Sustainability and Adult Programs Manager. Primary responsibilities include (1) scheduling and monitoring day-to-day activity of all Conservatory volunteers; (2) recruiting, screening, orienting, and placing new volunteers in meaningful positions; (3) maintaining professional communication with volunteers and staff; (4) scheduling, planning, and overseeing corporate and service groups (5) maintaining and improving procedures, volunteer database, and tracking systems; and (6) coordinating volunteer needs for GPCA special events.
Work with Programs team and Chicago Park District (CPD) staff to identify volunteer needs that support organizational goals.
Facilitate volunteer recruitment, including volunteer open houses; screen, select, and place volunteers; oversee and maintain all volunteer paperwork and scheduling; assist co-workers with scheduling volunteers for specific program areas.
Maintain consistent and professional communications with volunteers and staff, including monthly volunteer e-newsletter.
Work with CPD staff to schedule and oversee corporate and service groups; maintain donations received, as needed.
Maintain (and improve) volunteer check-in, tracking, and database systems including data entry and creating reports.
Work with management to plan and facilitate annual volunteer appreciation event and regular appreciation activities.
Work with management to provide specialized content and continuing education training for volunteers.
Other duties as assigned.
Knowledge and experience working with volunteers within a garden, museum, zoo, nature center or other public facility;
Understanding of the expanding scope of volunteerism and the field of volunteer coordination;
Skill in task analysis and the ability to manage details with consistency;
Strong interpersonal skills a must with a desire to continue an inviting environment that encourages volunteer participation
Ability to work individually or within a group also a must;
Comfort with computers, especially Microsoft Office programs, is essential, experience with Volgistics a plus;
Enthusiasm, positive energy, and sense of humor;
Horticulture or gardening experience a plus.
Please include a cover letter, resume and list of 3 references in PDF format with ‘Volunteer Coordinator’ in the subject line to:
The Garfield Park Conservatory Alliance changes lives through the power of nature. We inspire, educate and provoke exploration through innovative programs and experiences in one of the nation’s largest and finest historic conservatories.