The Society of Thoracic Surgeons

Position Description

Reports to:      Director of Meetings and Conventions

Status:            Exempt

Type:               Full-time

Job Summary

Manage all trade show and exhibiting functions in conjunction with the STS Annual Meeting, STS/AATS Tech-Con, STS standalone meetings, and the Southern Thoracic Surgical Association Annual Meeting, including exhibit planning, managing and implementing exhibit logistics and sales, and fostering positive business relationships with exhibitors and contract service providers.

Primary Duties and Responsibilities

• Develop periodic related RFPs and manage selection and contracting process for general service contractor.
• In conjunction with Marketing and Communications Department, develop the exhibitor prospectus, periodic editions of STS Exhibitor News, and updated exhibition rules and regulations as needed.
• Design, develop, and maintain exhibit floor plans.
• Sell, assign, and confirm booth space and multi-purpose suites in exhibit management system.
• Serve as main contact for exhibit management software vendor.
• Oversees logistics for ancillary activities that take place within the STS Annual Meeting exhibit hall.
• Manage exhibitor communications and create exhibitor service kits.
• Develop, maintain, and routinely update exhibitor database.
• Develop Annual Meeting budget for exhibit hall sales.
• Generate exhibitor revenue reports as needed.
• Serve as lead exhibit hall liaison to convention center and hotel staff.
• Manage Annual Meeting and other meeting shipments with trade show management companies, as assigned.
• Manage shipping logistics with general service contractor, vendors, and exhibitors for STS University.
• Oversee Exhibitor Advisory Council member selection process, communications, and meeting agendas. 
• Develop related RFPs and manage selection, contracting, and scheduling for any necessary STS meeting security services.

Other

• Assist Director of Meetings and Conventions with special projects.
• Perform other duties as assigned.