SECO Energy is a not-for-profit electric distribution cooperative serving over 200,000 families and businesses across seven counties in Central Florida, making SECO Energy the third largest electric co-op in Florida and the sixth largest in the nation.   

General Purpose of Job

This position will share responsibility for accounts payable and receivable to support the daily accounting activities of the Cooperative, its month-end process, year-end audit process and various special projects; general ledger transactions and reports, balancing, reconciliations; depreciation, tax reports, cash receipts and disbursements, fixed assets and asset management.

Essential Duties and Responsibilities

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.

General:

• Process Accounts Payable invoices; retrieve and print A/P invoices from vendor websites and SECOAP email. Maintain data entry for invoices, journal entries, cash sheets. Print checks and match supporting documentation.
• Reconciliation of bank accounts, accounts payable and other related balance sheet accounts on a monthly basis.  Scan all accounts payable documents for record retention.
• Prepare daily cash activity worksheets for disbursement and line of credit analysis.  This includes auditing cash register journal entry, daily bank reports, and updating Cash worksheets.
• Prepare budget schedules for revenues, depreciation, and plant additions (general and distribution).
• Prepare, analyze, and distribute monthly budget reports and financial information for all departments.  
• Maintain applicable work sheets for the annual audit, including prepays, insurance distributions, and subsidiary ledgers; assist with preparation of audit schedules and respond to inquiries from external auditors, as directed.
• Prepare and file all federal, state and local sales tax reports, property tax return and payments.
• Research and develop taxable property value of corporate property, plant and equipment.
• Research and reconcile property spreadsheets with general ledger for preparing the tax return.
• Maintain, balance and/or reconcile:
• Capital Credits database and processing of estate/general retirement payments  or analyzing Capital Credit forms and processing data entry of heirs for estate/general retirement assignment and any other necessary processes.
• Materials in warehouse inventory to NISC software system.
• General Plant/Depreciation System by assigning plant numbers, item retirement, reconciling to GL and performing monthly depreciation process.
• Unclaimed property database, related GL accounts, process Credit Balance refunds and check reissue requests.

• Report and remit unclaimed property in accordance with State statutes

• Verify Work Orders submitted for closing to ensure proper coding and accuracy of materials against database; prepare reports to monitor closing time frame and PSC (Public Service Commission) inspection audits. Update standard cost for construction units quarterly.  Develop new CPRs (Continuing Property Records), as required.  Provide information for updating Design Manager with blanket work order additions.   Scan all work orders for record retention and research audits.
• Monitor and report actual-to-budget cost of General Plant Assets through Capital Asset Reporting schedules.
• Assist with writing accounting procedures to define internal control policies and scripts for job processes.
• Prepare miscellaneous accounts receivable invoices for damage claims, medical insurance, sale of materials, cable/phone pole attachments, and employee boot purchases.
• Review employee expense reimbursements for policy compliance.
• Coordinate with meter and technical services departments to read substation and large power customer meters.  Use MV-90 metering software to provide billing information for interruptible and time of day customers to the billing department; provide substation information to Seminole for monthly purchased power billing and data files for customers.