The Associate Managing Editor assists the Managing Editor with the editorial and peer-review processes for more than 1,700 manuscripts per year and provides support to the Managing Editor for all tasks of the Editorial Office. This includes facilitating the decisions of the Editor-in-Chief and working directly with the commercial publishing house (Elsevier Science, Inc.) to ensure that the Journal, including special issues and supplements, is produced in print and online on time and with the appropriate quality while safeguarding the highest ethical standards of the Journal. The Associate Managing Editor is also responsible for assisting with the Journal of the American College of Surgeons (JACS) Continuing Medical Education program and the social media presence of the Journal.
The Journal of the American College of Surgeons (JACS) is a monthly journal publishing peer-reviewed original contributions on all aspects of surgery. These contributions include, but are not limited to, original clinical studies, review articles, and experimental investigations with clear clinical relevance. In general, case reports are not considered for publication. As the official scientific journal of the American College of Surgeons, JACS has the goal of providing its readership the highest quality rapid retrieval of information relevant to surgeons.
This exempt position will report to the JACS Managing Editor in the Division of Integrated Communications.
• Assists in the editorial and peer-review processes. Day-to-day manuscript handling includes triaging submitted manuscripts, overseeing the review process, and preparing manuscripts for publication. Communicates effectively with authors, reviewers, editors, and the general public.
• Works as a team with the Managing Editor to distill review information weekly, presenting choices and possible pitfalls to facilitate the Editor-in-Chief’s decisions about manuscripts, with special emphasis on maintaining the high quality of content and preserving the ethical standards of the journal. Assists the Managing Editor with the 3 outside societies that publish in JACS. Helps plan and prepare reports for the Editorial Board and Board of Regents meetings. Assists the Managing Editor on publicity and marketing materials for the journal. Attends the Editorial Board meetings and provides staff support at the annual Clinical Congress.
• Collaborates with the Managing Editor and Social Media Editor in developing and improving social media presence for the Journal. Assists the Managing Editor in managing the content and design of the Journal's website.
• Works with the Managing Editor and directly with the publisher, in close coordination with the publisher's production manager, to ensure smooth production processes. Assists with solving occasional problems with subscriptions and handling permissions.
• Assists the Managing Editor and the CME Editor with managing the JACS Continuing Medical Education program, including preparing and publishing CME entries and helping solve problems that occasionally arise. Contributes to ensuring that the JACS CME program complies with the ACCME accreditation criteria.
• Works with the Managing Editor to create and implement new Journal procedures and updates to the style guide and ensure adherence to the International Committee of Medical Journal Editors uniform requirements.
• Other duties as assigned.
• Bachelor’s degree from an accredited college or university is required. Master’s degree is a plus.
• Minimum of 5+ years of editorial experience with a scholarly peer-reviewed medical (preferred), academic, or scientific journal.
• Strong familiarity with and interest in the current publishing environment; ability to recognize, analyze, and adapt to trends across the landscapes of scholarly and general publishing.
• Strong familiarity and experience with copyediting, proofreading, and the publishing production process.
• Strong working knowledge of Microsoft Office Products (Outlook, Word, Excel, and PowerPoint). Familiarity with Adobe creative suite programs. Basic familiarity with graphic/visual design is preferred.
• Proficiency with editorial software tools: online editorial tracking system; Word document preparation including tracking and tables; and graphics software.
• Familiarity with CME requirements and ethical standards for scientific journals is a plus.
• Must able to maintain confidentiality regarding the peer-review process and editorial decision-making.
• Excellent communication skills (verbal and written) necessary to effectively interact with all levels of organization.
• Capable of providing excellent customer service.
• Attention to detail and organizational skills.
• Must be able to multi-task.
• Display high level of energy and thrive in a fast-paced environment.
• Self-motivated and able to work independently and as a member of a team.
• Ability to plan and prioritize workload and meet deadlines.
• Ability to establish strong working relationships with all division teams and management.
Supervisory Responsibilities: This position is responsible for establishing the broad assignments for a subunit in the department and identifying staff to coordinate the work and complete a formal annual evaluation of the work performed by others.
Physical/Work Environment: Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching bending and stooping. Performs work in a normal office environment with long hours in front of the computer.
Other Necessary Requirements: Minimal travel (once a year) for the ACS annual meeting is required.
The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to firstname.lastname@example.org or call (312) 202-5000 and let us know the nature of your request and your contact information. The American College of Surgeons will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
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The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
An Equal Opportunity Employer
Internal Number: 19-0016
About American College of Sugeons
Make a difference in the lives of others.
Work for our premier organization dedicated to improving care for surgical patients.
The American College of Surgeons is a professional and educational association dedicated to improving the quality of care for surgical patients. Our members set high standards for surgical education and safeguard standards of care in an optimal and ethical practice environment. The College has more than 80,000 members and is the largest organization of surgeons in the world. We invite talented, enthusiastic professionals to join our team.