Status: Non-Exempt, 0.60 FTE, 24 hours per week (preferred work days: Tuesday, Thursday, Friday, somewhat flexible)
Reports to: Director of Finance with day-to-day oversight by the Senior Accountant
Posting Date: Thursday, March 7, 2019
Posting Closing Date: Monday, March 18th, 2019 12PM ET
The Accounting Clerk processes all accounts payable and accounts receivable for HCWH and PGH.
Accuracy of organizations’ accounting data.
Process Accounts payable and accounts receivable
Sort, verify, code and post vendor invoices and process and mail check payments.
Verify, match, and process employee expense reimbursements.
Verify and post cash receipts (check deposits) journal entries into the system.
Fully manage credit card program and reconcile monthly employee credit card reports.
Respond to various internal and external accounting questions for both HCWH & PGH.
File and organize vendor invoices, customer invoices, bank statements, monthly closing reports, payroll reports, contracts and other accounting reports for both HCWH and PGH.
Minimum Education: BA or BS in Accounting or other related field. Combined experience/education as substitute for minimum education.
Minimum Experience: 2 years of progressive experience in an accounting position.
Minimum Field of Expertise: Accounting, finance, or other related field.
Preferred Education: BA or BS in Accounting.
Preferred Experience: 5 years of accounting in non-profit field, experience with Great Plains.
Preferred Field of Expertise: Accounting in the non-profit sector and in a virtual organization.
General Competencies Required
Accountability: takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; meets deadlines and satisfies promises; recognizes the impact of one's behavior on others.
Adaptability: responds to changing circumstances by being innovative and altering behavior to better fit different situations; consistently exhibits optimism and energy; learns new skills, performs work in different ways; successfully works with new colleagues; professionally deals with personal discomfort in a changing work environment; willing to be flexible; remains calm in stressful situations.
Initiative: takes action to improve a situation without waiting for explicit instructions; understands how one's own actions relate to the organization(s)' and department's strategic goals; recognizes and responds to opportunities in order to reach a goal; seeks new and improved techniques, solutions, and approaches to completing assignments.
Managing Resources: allocates time and resources efficiently and effectively; prioritizes work and delegates as appropriate; works to minimize institutional risk by acting as a responsible steward for the organization(s); chooses priorities to align with organizational mission and priorities.
Service Orientation: acts professionally and calmly at all times when interacting with others; consistently demonstrates concern and courtesy towards colleagues and customers; treats all people respectfully; takes personal responsibility for correcting problems; “owns” problems and seeks to achieve resolution to them appropriately; follows up with individuals to ensure satisfaction with the level of service they have received.
Valuing Diversity: treats all individuals fairly and respectfully, works effectively with others, regardless of their background, position, or status; ensures that opportunities are equally available to all; respects different values and viewpoints.
Working Collaboratively: works collegially with others, cooperating in both interpersonal and team relationships; fosters enthusiasm and maintains mutual trust, candor and respect; adds value in collaborative processes rather than merely passing challenges forward. If applicable, manages groups effectively and builds partnerships with others.
Administrative Literacy: demonstrates appreciation of the organizational imperatives of the organizational administrative function, and contributes to effective and efficient organizational operations; submits forms completely in a timely manner; seeks clarification about organizational administrative matters when in doubt; models responsiveness to administrative necessities; complies with organizational policy.
Clear Communication: expresses oneself clearly and effectively when speaking and/or writing to individuals or groups; listens attentively; ensures that information is understood by all parties; shares information in a timely manner using the most appropriate method; presents well-organized information in a group setting; chooses appropriate audience(s) for communications.
Organization/Project Management: organizes large amounts of information by creating and maintaining well organized systems; follows logical approaches to completing work; brings a project from inception to successful completion, and follows up, as appropriate; translates strategies into step-by-step plans for action; monitors work progress to completion; effectively prioritizes and chooses projects to support and advance coherent organizational mission; pays close attention to detail.
Technology/Specialized Knowledge: demonstrates ability to use technology effectively and productively; continually updates skills and knowledge; addresses problems as they arise or seeks help as appropriate.
Problem Solving: generates creative approaches to addressing problems and opportunities; identifies and weighs options, makes sound decisions after reviewing all relevant information; anticipates and plans for potential problems; takes calculated risks; recognizes impact of solutions.
Managing Conflict: ensures productive resolution of conflict; recognizes different viewpoints; brings conflict into the open, and encourages those involved to find appropriate solutions.
Managing Performance: sets clear goals and expectations performance review process; fosters learning and development.
Job-Specific Competencies Required:
Confidentiality: Ability to keep personnel and confidential information confidential. Knowledge of who to necessarily involve during confidential situations.
Computational Abilities: Ability to calculate figures and amounts such as interest, percentages, etc.
Computer Skills: Knowledge of Microsoft Office applications – specifically advanced knowledge of excel, knowledge of Great Plains or similar accounting software, knowledge of payroll applications.
Accounting: Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory.
Work Environment/Physical Effort
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this job.
While performing the responsibilities of this job, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers, to handle or feel. Vision abilities required by this job include close vision.
Travel required – very minimal (e.g. all-staff retreats).
Electronic mail used daily.
Telephone conversations could occur daily.
Face-to-Face discussions occur daily.
Position intended for a 24-hour workweek.
Low freedom to make decisions.
Position is located indoors in environmentally controlled conditions.
Contact with others:
Admin/Finance Team: Very heavy contact with Senior Accountant, Director of Finance, Director of HR and Administration, HR and Administrative Coordinator.
Employees: Moderate contact with employees.
Contractors: Moderate contact with contractors.
Members: Minimal contact with members.
Other: Moderate contact with service providers such as payroll company, bank; minimal contact with vendors when accounting questions arise.
To Apply or Inquire
Upload a cover letter and resume to Doreen Mugure, Director of Finance, Here. Questions can be addressed to email@example.com. Only competitive candidates will be invited to participate further in the recruitment process. Position open through Monday, March 18, 2019, 12PM ET.
Health Care Without Harm and Practice Greenhealth are committed to seeking and sustaining culturally and ethnically diverse organizations, and to the principles that promote inclusive practices. We are dedicated to building a diverse staff with expertise and interest in serving the mission of the organizations in respectful ways. HCWH is an Equal Opportunity Employer.
Additional Salary Information: What’s In It For You?
· Work for an organization where the mission is inspiring and your colleagues are passionate and motivated.
· Work with staff that care deeply for the mission and the network of people carrying out that mission.
· Be part of an inspirational eclectic network.
· Paid time off and other benefits.
About Health Care Without Harm & Practice Greenhealth
Health Care Without Harm(HCWH) is a not-for-profit organization that works to transform health care worldwide so that it reduces its environmental footprint, becomes a community anchor for sustainability and a leader in the global movement for environmental health and justice. Our vision is that health care mobilizes its ethical, economic and political influence to create an ecologically sustainable, equitable and healthy world. We seek to carry out our mission and vision by adhering to three overarching goals: protecting public health from climate change; transforming the supply chain, and building leadership for environmental health.
In addition, HCWH US’s membership organization, Practice Greenhealth, is the nation’s leading health care community that empowers its members to increase their efficiencies and environmental stewardship while improving patient safety and care through tools, best practices and knowledge.