Title: Advancement Manager for Annual and Capital Campaigns
Reports to: Executive Director of Institutional Advancement Primary Responsibilities: Capital Campaign management, Annual Fund management, Executive support and partnership
Regular Work Schedule: Full-time: 12-month; termed through the life of the campaign Classification: Exempt _____________________________________________________________________________ The Executive Director of Institutional Advancement seeks a hyper-executor with exceptional project management skills to manage the The Hamlin School’s Capital Campaign and Annual Fund and support the efforts of Hamlin leadership, the Capital Campaign Committee, and Annual Fund Committee.
Candidates must excel in the following four core competencies:
Project management * Independently manage projects from strategy to on-time completion; exercise independent judgment in the absence of the Executive Director of Institutional Advancement (EDIA); anticipate the needs of School leadership and volunteers as they relate to the work of Advancement * Maintain prospect management system to track movement within the phases of the major gift cycle, create and distribute prospect management reports for volunteers and Hamlin leadership, and update documents and tracking systems based on fundraiser reports; coordinate prospect research and manage the data to effectively feed the pipeline for the community phase and continued leadership phase of the Campaign * Craft communications for and execute on a strategy to achieve goals of the community phase of the Capital Campaign including a comprehensive strategy to solicit support for the Annual Fund * Plan and execute small campaign events (i.e. high level donor stewardship and cultivation receptions, neighborhood relations receptions and tours, and prospect and donor hard hat tours) and work in partnership with the Director of Events to plan and execute large-scale campaign events including the community launch party, groundbreaking, and campus re-opening events * Research, write, and produce campaign newsletters to steward campaign donors; manage timeline for and produce required reporting for foundation and corporate gifts * Manage and execute donor recognition confirmation and all physical recognition at the end of the campaign including donor walls, named spaces, and donor reports
Relationship Builder * Inspire community members with positive energy, meticulous record keeping, and clear and timely communication * Lead the Annual Fund Committee by recruiting and supporting volunteers, creating and maintaining accurate systems for tracking progress to goals, and proactively reporting progress to school leadership * Serve as a partner to the Capital Campaign Committee during the community phase of the Capital Campaign; coordinate, attend, and take notes at meetings, provide all necessary resources for peer solicitations, track donor and prospect status, and communicate effectively with volunteers
* Provide support to the Campaign Executive Committee; Head of School, and EDIA during the continued leadership phase of the Capital Campaign; produce reports and presentations as needed; set up, attend, and take minutes at meetings; provide briefing memos and materials for leadership solicitations; and maintain Leadership pipeline * Support EDIA in the work with Board Advancement Committee and Committee on Community
Systems Thinking and Data Management * Track and manage meticulously all campaign donor and gift information, pledge documentation, acknowledgements, and special stewardship for campaign gifts, pledges, and pledge payments; in partnership with the Advancement Associate execute comprehensive pledge reminder processes for annual, event, and capital giving * Oversee Advancement Associate’s annual fund and campaign gift entry to ensure accurate gift data in the Raiser’s Edge, and oversee gift acknowledgement process to ensure personal, timely, and appropriate recognition of support
Team Collaboration * The Hamlin Advancement team operates with an all-hands-on-deck approach to community events, large projects, and creative problem-solving; a true love of team collaboration is essential * Perform other duties consistent with the above responsibilities and in conjunction with the overall goals of the Advancement Office; no task is too big or too small.
Experience * 2+ years of experience in fast-paced, detail-oriented work environment with a track record of success; progressive experience in fundraising and knowledge of the major gifts cycle a plus * Bachelor’s degree
Skills * Strong project management skills and ability to execute independently on tasks are essential * Excellent verbal and written communication skills are essential, and experience conceptualizing, writing, and coordinating advancement materials is a plus * Strong analytical skills and propensity for mathematics * Superb organization and administrative skills, including working knowledge of Word, Excel, and PowerPoint * Strong ability to juggle long-range strategic planning while prioritizing and completing multiple tasks simultaneously * Knowledge of The Raiser’s Edge preferred; willingness to learn and grow is essential
Passions and Abilities * Deep appreciation for the mission of The Hamlin School and knowledge of independent schools * An outgoing personality and positive attitude * Ability to work independently and within a team-oriented environment * Ability to work evening and weekend hours, as required
Expectation of Employee Civility and Commitment The Hamlin School seeks employees who will support and implement the school’s mission and Creed at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.
Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls’ academic growth is only one part of its work. Hamlin employees also pay close attention to the girls’ social-emotional well-being, their physical and mental health, and their moral development. Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence. To apply, please send resume and cover letter to Thornhill@hamlin.org.
About The Hamlin School
The Hamlin School seeks employees who will support and implement the school’s educational mission and live the ethical values expressed in the Hamlin Creed: compassion; courage; honesty; respect; and responsibility. Hamlin employees strive to be self-aware, caring, collaborative, flexible, committed to their professional growth, and dedicated to excellence in education for girls.