The Director of Finance position requires a hands-on, participative professional who will work in concert with the school’s management team and various committees to support the mission of the school in the Jesuit and IHM traditions. Areas of responsibility will include: finance, accounting, business planning and budgeting, investment management, insurance, human resources and healthcare, payroll, tuition management and scholarship allocation, as well as, 990 tax return and annual audit preparation. The successful candidate will possess a thorough knowledge of GAAP, have the ability to recompile financial data to reflect reporting under OCBOA, i.e. Modified Cash Basis; and make concise, meaningful presentations to various committees, and the Gesu Board of Trustees. In addition to the traditional financial management and reporting duties, the Director of Finance will work closely with the School President, as well as, the School’s Development group to support its critical fundraising effort. A broad knowledge of Quickbooks software is necessary, in addition to extensive experience with Excel, including the use of pivot tables and formulas that encompass lookup tables and conditional “if statements” as part of the regular ad-hoc analysis and reporting that is consistent with the school’s needs.
Responsibilities and customary tasks performed by the Director of Finance:
Monthly preparation of accrual and modified cash basis financial statements & entry of monthly journal entries
Analysis of financial data and creation of Dashboard reports to support verbal presentations to the Finance & Investment Committees, and Board members
Supervision of payroll, tuition collection efforts, and accounts payable functions; and posting of all necessary entries to the general ledger
Maintain schedules of permanent and temporarily restricted funds, and update fixed asset worksheets and depreciation calculations.
Ensure compliance with PA Act 141 in connection with calculations relating to the annual draw from endowment
Reconcile all accounts that involve banking data, tuition collections, and fundraising revenue in connection with GL account balances
Maintain an awareness of the school’s financial position and exercise a proactive approach to ensure the financial integrity of the organization
Act as the school’s liaison in connection with various banking and investment relationships, as well as, the school’s membership in PAISBOA.
Play a key role on the Finance & Investment Committees and work closely with the committee chairs and school president in the development and presentation of reports to the committees and Board of Trustees.
Coordinate the annual audit process with external auditors and assess any proposed adjustments.
Implement audit recommendations approved by the Finance Committee and maintain a strong system of internal control for the accounting operations.
Assume the lead role in the annual budgeting and planning process and work in conjunction with the school President and other department heads in developing realistic forecasts; review all financial plans and budgets for reasonableness; monitor progress and changes; and keep all interested committees & Board members abreast of the organization’s financial developments.
Manage organizational cash flow, forecasting, and borrowing needs; and monitor & post banking and investment activity transactions to the GL on a daily basis
Coordinate with brokers to support risk management initiatives and ensure that adequate and necessary insurance coverages are in place
Provide relevant financial information to appropriate lending institutions in connection with the school’s line of credit, or other financing activities
Participate in the review, analysis, and reporting of the school’s investment accounts, with a sound understanding of investment strategy and control over the portfolio assets; and coordinate investment activities with outside professional money managers.
Calculate monthly realized & unrealized gains/losses generated by the school’s investment portfolio and post required journal entries.
Update and maintain unitization worksheets that calculate monthly, quarterly, YTD and cumulative rates of return on the investment portfolio
Ensure adherence to financial standards, internal policies & tax laws; and prepare or oversee all required federal, state & local tax filings, including unclaimed property and escheat filing requirements.
Implement all necessary business policies and accounting practices and update the finance department’s accounting policy and procedures manual as needed.
Serve on the Physical Plant Committee, monitor the schools energy usage, recommend improvements where needed, and negotiate contract provisions with brokers and energy suppliers
Function in an advisory capacity in the area of human resources to include situations involving labor law, ACA requirements, unemployment, workers comp, etc.
Capture and prepare ACA input data in coordination with the outside payroll providers’ IRS compliance and reporting modules
Provide guidance to the staff and management on group insurance benefits and 403(b) Plan options; and organize and communicate all related activities as needed.
Proven experience as Director of Finance, CFO, or similar role with a minimum 7 to 10 years progressive experience in a NFP environment, preferably a school
In-depth knowledge of finance and accounting principles, law, and best practices
Ability to perform financial analysis and forecasting
High level of proficiency in the use of Excel, as well as Quickbooks accounting software
Familiarity with cloud-based payroll systems – PayCom experience a plus
Comfortable with technology integration as a means to achieve operational efficiencies
Analytical mindset with a strategic awareness, and flexibility to adapt in a dynamic environment
Excellent organizational and leadership skills with the ability to multi-task
Superior communication and interpersonal abilities, exhibiting honesty, integrity & transparency
BS/BA in accounting, finance or economics
CPA and/or MBA a plus
Salary is commensurate with experience. Benefits include medical/dental/vision and 403b match.