The MemorialCare Project Management family is responsible for a range of activities related to the design, planning, execution, facilitation, implementation, and completion of information technology projects adhering to timeline, budget, and scope. They oversee all aspects of MemorialCare Information Services (IS) projects and are responsible for working closely with the project stakeholders, including vendor management. Throughout the course of projects, they assign responsibilities, monitor and report on progress of projects, as well as prepare reports for leadership regarding the status of the project.
The Senior Project Manager provides consulting, systems analysis, and overall project management to large scale projects, for an assigned business area. The Project Manager, Sr oversees the management of all phases of multiple projects in parallel with little to no guidance from senior staff. They apply knowledge of business and applications to recommend solutions. They are accountable for the success of multiple parallel system implementations, repairs, process improvements, and overall project benefits realization. Project Manager, Sr’s function as a key point of user contact and customer service for their active projects and are accountable for user satisfaction, dealing with senior operational leaders. They help to develop project management methodologies and procedures as well as help to educate individuals both in and outside the department as it relates to IS and services. They prepare analytical reports and are expected to evaluate project successes and issues and make recommendations to IS and operational leadership.
Essential Functions and Responsibilities of the Job
Manage all phases of assigned projects, including identifying and defining project requirements, defining scope and objectives, as well as preparing Project proposals, timeframes, and overall schedule
Lead or conduct system analysis associated with existing or proposed computing systems
Assist in the design, development, and implementation oversight of end-to-end integrated software solutions
Identify and resolve problems of varying complexity as well as conduct root cause analysis of problems, taking actions to prevent recurring instances of issues
Coordinate and manage Implementation Service project governance requests throughout their lifecycle
Create and maintain documentation, plans, templates, and reports on assigned tasks
Develop and maintain project budgets and oversee expenditures
Monitor and report on progress against established project milestones
Be at work and be on time
Follow company policies, procedures and directives
Interact in a positive and constructive manner
Prioritize and multitask
Essential Job Outcomes
Manages all phases of assigned projects including initiation, definition and planning, execution, monitoring and cost control, and project close out. Works to identify and define project requirements, scope, and objectives
Manages all categories of MemorialCare IS projects including new system selection, system implementation, benefits realization, and re-engineering processes using accepted project management techniques
Assists all stakeholders in making sure overall Project needs and objectives are understood and executed as projects evolve through the development cycle.Where necessary, applies assertiveness to ensure that the Project moves along and that decisions are made in a timely manner.
Helps prepare Project proposals, timeframes, and schedule; breaking projects out into measurable milestones.
Monitors and reports on progress against established project milestones related to working hours, plans, and expenditures, utilizing MemorialCare provided tools. Analyzes risks, as well as opportunities and areas for improvement.
Educates and trains junior staff related to business, information systems, systems analysis, and project management through on-the-job instruction and formal training programs
Identifies, researches, and recommends new and improved uses of computer applications to enhance current processes, achieve cost advantages, and/or improve customer service.
Leads or conducts system analysis associated with existing or proposed computing systems; provides support in the use of existing systems and ensures appropriate and optimal systems use.
Undertakes assignments as required to react quickly and positively to new or emergent situations. Where applicable, assist in design, develop, and oversee implementation of end-to-end integrated software solutions to facilitate solutions to meet organization goals.
Communicates effectively the feasibility of requested deliverables and timelines to internal business and project stakeholders. Ensures proper communication on assigned tasks and holds responsibility for aligning expectations to clearly define requirements.
Participates actively in multiple projects as advisor to ensure understanding of business issues, current needs, problems, expected outcomes, and overall project success
Develops project strategies, defines project schedules, manages resources and equipment, develops plans and reports, and tracks information.
Identifies and resolves problems of varying complexity that arise in and outside of the department
Conducts root cause analysis of problems and take actions to prevent recurring instances of issues
Develop and maintain project budgets and oversee expenditures/procurement
Coordinates and manages all IS project governance requests throughout their lifecycle and ensures proper documentation and communication to all stakeholders.
Facilitates project meetings; documents and follows-up on actions and decisions.Records and distributes meeting minutes within a timely manner.
Ensures that both client and IS teams’ needs are met as projects evolve, monitors project progress, handles issues that arise, and communicates regularly on project developments to relevant participants in efforts to maintain overall visibility.
Creates and maintains documentation, plans, templates, and reports on assigned tasks
Minimum 5 years project management or relevant experience required
Minimum 3 years system analyst or equivalent business experience
Proven excellent leadership and relationship management skills, as well as the ability to manage and motivate direct and indirect reports
Experienced working in a team-oriented, collaborative environment
Demonstrated understanding of key areas of the healthcare business
Demonstrated high energy levels and tolerance of tight deadlines, time pressures, and ambiguity
Proven knowledge of PCs, collaborative computing tools, re-engineering and process improvement techniques, information management in healthcare, systems integration and basic project finance regulations
Experienced in leading projects, providing expert consultative guidance and direction on change initiatives, effectively dedicating time across more than one project, and meeting established deadlines
Proven ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
Demonstrated proficiency with the Microsoft Suite Products required
Demonstrated analytical, creative thinking, and problem-solving skills
Proven superior oral and written communication and presentation skills; able to interact with individuals across all departments
Bachelor’s degree or equivalent combination of education and relevant experience required
Project Management Professional (PMP) or equivalent PMI recognized certification required
Internal Number: MEM003483
Let us introduce ourselves. We're MemorialCare, a nonprofit health system that includes four hospitals, two medical groups, imaging centers, surgical centers and much more. As one of the leading health systems in Orange County and Los Angeles County, we're confident that no matter what your needs are, we have the teams, tools and know-how to support you every step of the way.