The Director of Alumnae and Parent Relations creates and implements a strategic alumnae and parent relations program that increases awareness of the School and involvement in the School by the 3,000+/- Chatham Hall alumnae. Primary responsibilities are staff leadership of 50th and 25th reunions and management of all on-campus and off-campus events for non-residential constituents (i.e. alumnae, parents and grandparents). Responsibilities also include the management of the Alumnae Council volunteers and the Parents Advisory Committee by directing these vitally important groups in their efforts to support and promote the School’s initiatives. This role will serve a critical role in capital campaign activities.
Creates and implements a plan for alumnae and parent relations in support of the School’s Strategic Plan and Mission Statement. When the School is in a capital campaign, the alumnae relations plan also supports the campaign priorities.
Creates a plan for cultivating the 50th and 25th reunion classes towards high reunion attendance and significant reunion giving.
Works with other members of the Advancement Office and with the Admission Office in creating and implementing the Alumnae and Parent Relations Plan.
The position is responsible for ensuring proper travel briefings on events and high profile guests for school administrators
Position will establish and track performance benchmarks for the program.
Identifies locations and hosts for alumnae and parent gatherings. Arranges parties, recruits hosts and encourages attendance at regional events that excite and involve the alumnae, current parents, grandparents, and alumnae parents.
Corresponds via letter, phone or e-mail with alumnae on an as-needed basis to keep them connected to each other and to the school.
Oversees the Chatham Hall Connect program, an online alumnae community platform.
Collaborates on strategic communications using various technologies to keep alumnae and parents informed and engaged with the school.
Manages the Alumnae Council through its volunteer leadership.
Works closely with the Alumnae Council president in creating strategy and plans.
Directs the executive committee of the Council towards focusing Council energy and efforts towards supporting the goals of the school.
Plans the Annual Meeting of the Chatham Hall Alumnae Association, including special events, the meeting agenda, and meeting logistics.
Involves Council members in special events that include alumnae such as area gatherings, reunions, the Annual Meeting and the Senior/Alumnae Council Dinner.
Manages the Parents Committee through its volunteer leadership.
Works closely with the Parents Committee in creating strategy and plans.
Directs all aspects of alumnae reunions.
Creates the promotion schedule for the events.
Oversees all hospitality logistics of reunion weekend.
Manages Alumnae Council members, faculty, students and other volunteers in the planning and implementation of the reunion weekend.
Communicates and coordinates with the Directors of Development, Annual Fund and Office of Advancement regarding plans for special reunion classes.
Cultivates 50th and 25th reunion classes
Travels to cultivate and recruit key class members for volunteer roles.
Directs 50th and 25th reunion chairs in their volunteer roles.
Works with the Directors of Development and Annual Fund to maximize the 50th and 25th reunion gifts.
Other Special Events
Organizes Fall Family Weekend and Spring Family Day and contributes to the planning of other school ceremonies as needed.
Organizes other events for donor recognition or cultivation as needed.
SUPERVISOR AND DIRECT REPORTS:
The Director of Alumnae Relations reports directly to the Director of the Office of Advancement. The position will also supervise the Associate Director for Young Alumnae. The program is supported by the Advancement Associate for Alumnae and Parent Relations.
This position requires excellent organization skills, outstanding people skills, including the ability to connect people with one another and, most importantly, to the School. The Alumnae and Parent Relations Director must be able to effectively articulate the goals and mission of the School to the alumnae and to strategically organize their efforts on behalf of the School’s highest priorities. The Director must have the ability to communicate effectively, both orally and in writing, and possess a bachelor’s degree. Experience in effectively coordinating and executing regional gatherings, in tandem with an eagerness and ability to travel regularly, is required.
This administrative position is full time (12 month/37.5 hours per week) and benefits eligible. Normal hours of work are 8:30 a.m. to 4:30 p.m.
This position description is not all-inclusive, as other tasks or responsibilities may be assigned.
About Chatham Hall
Chatham Hall, an all girls boarding and day school in Southern Virginia, seeks a dynamic, collaborative advancement professional to grow its fundraising programs and manage relationships with key constituents and groups, all in support of the school’s strategic priorities.
ABOUT CHATHAM HALL:
A leader in all girls education, Chatham Hall inspires integrity, academic excellence, and global perspectives in tomorrow's leaders. Its signature academic, community, and athletic programs provide comprehensive preparation for college and for productive lives. Now in its 125th year, Chatham Hall is grounded in Episcopal heritage and includes a vibrant extended community of more than 3,000 alumnae plus dedicated families and friends. The school is located on a 360-acre campus in Chatham, Virginia, within driving distance of Greensboro, Raleigh-Durham, Chapel Hill, Lynchburg, Roanoke, and Charlottesville.