The Energy Cooperative, headquartered in Newark, Ohio, serves over 62,000 electric, natural gas and propane members in 14 counties throughout east-central Ohio. As a non-profit cooperative, we are member-owned and controlled by the members we serve. We are committed to serving our members safe, high quality energy services at a reasonable price. We believe in our employees and strive to provide fair, honest and equal treatment with a commitment to training, education, and opportunity for advancement in a safe and secure environment.
At The Energy Cooperative, we take pride in offering competitive benefits and want our employees to have what they need to be their best.
Here’s a glimpse of the programs we offer our employees:
Medical, Dental and Vision Insurance
Life and Accidental Death & Dismemberment Insurance
Supplemental Life Insurance Programs for Employee, Spouse and Children
Flexible Spending Account (FSA)
Paid Time-Off (PTO)
Traditional 401(k) and Roth 401(k)
Retirement Pension Plan
Employee Assistance Program
We are currently looking to fill the position of Human Resources Administrative Assistant for our Newark, OH Headquarters Office. This position provides administrative support for the Human Resources and Safety Departments. Responsible for processing bi-weekly payroll. Responsible for general benefits administration. Responsible for administering employees’ files, workers’ compensation claims, and keeping accurate employee records. Performs general and confidential duties for Director of Human Resources & Safety.
Nature and Scope of Position (Essential Duties and Responsibilities):
Support and incorporate the Cooperative’s Mission, Vision and Values in professional behavior and decisions.
Comply with all Cooperative policies, procedures, goals and objectives and meet attendance and punctuality guidelines.
Understand, observe and enforce cooperative safety and security procedures and report potentially unsafe conditions to department supervisor and/or safety department personnel.
Punctual and conscientious about work hours and is available for overtime when requested. Consistently maintains a professional manner and business appearance in accordance with company standards.
Ensure compliance with all applicable federal and state laws as they pertain to the application of human resources.
Process bi-weekly payroll in a timely and accurate manner. Ensure all current applicable wage and hour laws are adhered to and pay policies are interpreted and applied correctly.
Maintain and ensure the highest level of confidentiality in all aspects of benefits administration, human resources, payroll, drug and alcohol program, driver records, safety, and file maintenance.
Provide overall administrative support in the areas of benefits, human resources, payroll, safety and training programs.
Establish, maintain, process and update files, records, certifications, and/or other documents as they pertain to the human resources and safety areas.
Administer workers’ compensation claims and coordinate activity with BWC, third-party administrators and managed care organizations, includes OSHA logs and reporting.
Coordinate preliminary functions for new hires such as pre-employment drug screening, examinations, and orientation programs.
Assist employees and retirees with general benefits and payroll questions.
Maintains external relations with retirees, third-party administrators, BWC, managed care organizations, NRECA, and medical facilities utilized in the administration of the drug & alcohol policy.
Performs other related work in addition to other duties as may be assigned.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skills and/or abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience and Education: Associate’s degree in Human Resources or Business Administration preferred. One to three years of business office experience, preferably in benefits administration and/or human resources or an equivalent combination of experience, education and/or training. Experience with ADP or similar payroll system preferred. Proficient knowledge of all Microsoft Office applications. Possess strong math aptitude and the ability to work with numbers.
Certificates, Licenses and Training: Must maintain a valid driver’s license and have the ability to attend meetings and/or training seminars when requested and travel to and from field office locations upon request. Prior training and/or working experience in EEO reporting, COBRA compliance, FMLA, ADA, and Workers’ Compensation and OSHA preferred.
Language and Interpersonal Skills: Ability to effectively communicate information to employees and retirees regarding human resources procedures and communications. Must possess excellent written and verbal communication skills. Ability to develop and interpret a variety of business and confidential materials to both internal and external sources.
Other Skills and Abilities: Accept responsibility for direction an activity. Perform a variety of duties, often changing from one task to another of a different nature, without loss of efficiency or composure. Performs well under stress, when confronted with emergency, critical, or unusual situations, or in situations in which working speed or sustained attention are critical aspects of the job.
Physical Demands and Work Environment: The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily performed in an office environment where climate and noise levels are controlled.
Travel to and from various office locations are required from time to time, as well as, attend various job-related meetings and training sessions which may include overnight travel.
The physical demands of this position include sitting, standing, walking, lifting and/or carrying light loads, talking, hearing, visual acuteness and mental and emotional demands.
Must be available to work during non-working hours which may include weekends and holidays.
This position is subject to pre-employment physical and substance abuse testing and may be subject to random testing in accordance with the Cooperative’s substance abuse policy.