Brentwood School, a vibrant and diverse K-12 independent school, is looking for an Administrative Assistant to serve in the Business Office as soon as possible.
The Administrative Assistant is deeply involved in the day-to-day work of Brentwood School with a variety of constituent groups. The Administrative Assistant often acts as the first line of communication between Business Office personnel and the wider school community. Personal and Professional characteristics necessary for the position include: high energy and enthusiasm for school life; maintaining the highest level of confidentiality at all times; great organizational skills; technology skills; exhibiting a courteous and professional demeanor at all times; warmth and a sense of humor; a collaborative nature; and consensus-building skills; patience and persistence; and excellent communication skills.
This is a full-time 12-month, non-exempt position. The Administrative Assistant will report directly to the Chief Financial & Operations Officer.
Reports to: Chief Financial & Operations Officer
Duties & Responsibilities include, but not limited to:
Chief Financial and Operations Officer Support
Actively manage the CFOO’s calendar and general correspondence with all constituents
Schedule requests for meetings or calls in consultation with the CFOO
Identify & coordinate all meeting locations or conference numbers
Manage incoming phone calls; arrange call backs, as needed
Serves as a liaison with various Board Committee Chairs and Members in support of Brentwood School’s business, finance and operating activities including preparing materials for Committee and Board meetings, as needed
Coordinate with Assistant to the Head of School and Associate Head of School
Work with Technology, Events and Facilities Staff to ensure set-ups are in place
Manage the CFOO’s meetings and travel scheduling, including securing:
Meeting & conference registrations
Securing hotel accommodations and transportation, if required
General Office Support
Greet and provide directions to parents, employees, students, contractors and other visitors to the Business Office
Serve as a liaison with all required divisional, financial and operating department personnel in support of all Brentwood School activities, as requested
Manage interoffice and inbound/outbound mail
Maintain and order Business Office supplies
Maintain postage machine
Maintain Business Office Attendance
Assist Business Office employees with work order submissions
Work with insurance companies to issue certificates of liability insurance and student accident claims with support from the Staff Accountant
Fill-in for Bookstore personnel when they are away from their area
Coordinate hiring, and overseeing Brentwood School’s Faculty/Staff Kids Camp in support of Staff Accountant
Initiate monthly credit card reconciliation process
Prepare monthly credit card sales tax report
Collect and log cash receipts
Other duties as assigned by the Chief Financial & Operations Officer
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com. Please mail or email a letter of interest and a resume directly to the Chief Financial & Operations Officer at the address below. In your letter, please highlight your education, experience and any other specific qualifications.
Steven D. Tolbert
Chief Financial & Operations Officer
100 S. Barrington Place
Los Angeles, CA 90049
About Brentwood School
Mission & Values
Brentwood School is a vibrant and diverse community whose purpose is to promote personal and intellectual growth.
We provide challenging, engaging programs in a nurturing learning environment, devoting care and attention to every student. Embracing high standards of character, commitment, and achievement.
Brentwood School encourages students to think critically and creatively and to act ethically.
In its relatively short history, Brentwood School has grown to be one of the premier independent day schools in Southern California. Founded as a non-profit corporation in 1972, Brentwood School acquired the Brentwood Military Academy, which had existed since 1902.
Brentwood School opened in the fall of 1972 as a co-educational, college preparatory day school with grades 6-10. Grade 11 was added in fall 1973, and the school graduated its first senior class in June 1975.