BlackRock is sourcing for a dynamic and enthusiastic Administrative Assistant to support our Global co-Head of Credit who functions in an efficient, detail-oriented, and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail. The position is based in New York.
Provide administrative support to a Global co-head of Credit
Responsible for managing their schedules, anticipate necessary background material, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure managers arrive to meetings on time.
Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and Board members and their assistants.
Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
Process and track expense reports and reimbursements.
Provide core administrative support such as faxing, filing, and copying.
Performing ad hoc projects as needed.
Become familiar with BlackRock Policies and Procedures and implement them in daily tasks.
Provide back- up telephone coverage for other team members
Qualifications and Skills:
Excellent phone manner and management a must
Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management.
Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint
Experience and proficiency working with automated expense tracking, online travel etc.
Ability to perform in a fast paced environment, multitask and interact with senior management under highly demanding conditions
Strong analytical, interpersonal and communication skills
Excellent organizational skills; detail oriented
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
High energy level
Self-starter with the ability to work independently and with minimal guidance; Escalate issues as appropriate
Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required
BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, and other statuses protected by law.
BlackRock's purpose is to help more and more people experience financial well-being. As a fiduciary to investors and a leading provider of financial technology, our clients turn to us for the solutions they need when planning for their most important goals. As of June 30, 2019, the firm managed approximately $6.84 trillion in assets on behalf of investors worldwide. For additional information on BlackRock, please visit www.blackrock.com/corporate | Twitter: @blackrock | Blog: www.blackrockblog.com | LinkedIn: www.linkedin.com/company/blackrock.
BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.
BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.
Internal Number: 6725265
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