To support the School’s mission in the oversight and long-term project management of operations and facilities projects, as well as, complete overall management of the school’s master calendar, safety, transportation, and food services. Additionally, this position will assist in providing dynamic operational services to the entire school as an active and contributing member of the Senior Administration team.
Duties and Responsibilities
Daily oversight of the school’s operational vision.
Liaison to the Head of School, CFO, and Senior Administration Team regarding facilities and operational needs.
Advance the goals of the facilities master plan to grow and improve our school with major renovations and construction projects. Work with outside construction management companies, as needed.
Manage the facilities and operations budget.
Supervise the Facilities Director in identifying corrective and preventative maintenance of campus facilities and grounds, as well as, in managing the maintenance ticketing system.
Supervise the Facilities Director in oversight of the outsourced cleaning and custodial company, as well as, all other facilities vendors being used on campus (HVAC, plumbing, lighting, etc.)
Develop RFP’s for external vendors in coordination with the Facilities Director and the CFO, as appropriate.
Advise and oversee the Facilities Director in the creation and dissemination of the summer, spring, and winter break projects lists.
Oversee the Maintenance Supervisors in the management of the building management systems.
Acting member of the Buildings and Grounds Committee as part of the Board of Trustees.
Work directly with Facilities Director to integrate sustainability and energy management into operations, maintenance, and grounds keeping practices.
Oversee the collection and dissemination of data on energy use and other performance indicators for the campus to create an improvement plan.
Scheduling and Events
Oversee the details of the school’s annual master calendar and implement the use of Event Management System (EMS).
Lead the Calendar Committee in the scheduling of all practices, rehearsals, meetings, and events for all campus venues and most campus departments in the event management software system.
Work closely with the administration team to exercise concentrated vigilance of big-picture vision in scheduling of all reservations.
Supervise the maintenance staff’s coordination of event logistics, including set-up, food, technology, and security needs.
Supervise the outsourced food vendor on campus in all daily food service needs and all catering and food requests.
Act as main point of contact for specific parking and general transportation concerns on all three campuses.
Safety and Security
Oversee the school’s outsourced security staff and act as liaison to the security company
Create, update, and implement Emergency Management Plan.
Supervise the Facilities Director in administration of facilities safety and compliance.
Act as community liaison for all neighborhood parking and noise complaints.
Previous experience in facilities, operations, scheduling and/or data management within a large institution
Must poses the ability to accurately maintain detailed database information while concurrently demonstrating an upbeat and outgoing nature.
Experience working within a school setting is a plus, but not required. A graduate degree is preferred.
Acute ability to spearhead large sustainability projects from research to implementation, ability to manage a large volume of data in an accurate and timely manner
Dedicated interest in exceptional customer service, friendly and professional interpersonal skills, excellent organizational skills, ability to take on multiple tasks and prioritize their execution accordingly
Willingness to actively participate in a team setting, approachable demeanor, and comfort in an educational setting where the primary customer base ranges from small children to adults.
Very strong oral and written communication and interpersonal skills.
Proficient computer knowledge and be able to effectively manage big-picture facilities, operations and scheduling with many moving pieces
Advanced knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
Acute knowledge of event management and scheduling software is required
This position requires the flexibility to work additional hours, including occasional evenings and very infrequently weekends