Woodlands Academy is seeking an Assistant to the Head of School. The Assistant to the Head of School reports to and works closely with the Head of School and serves as a liaison and support to the Board of Trustees and Leadership Team. The Assistant to the Head of School provides consistent, confidential, and professional administrative support for the Head of School in order to maintain the well-being of the school and the broader community. The Assistant to the Head supports the Head’s short- and long-term goals and institutional projects. The Assistant to the Head of School also supports the Board of Trustees and its standing committees and embodies and communicates the school’s mission and core values. The Assistant to the Head of School should possess the ability to balance attention to detail with a view of the larger picture, patience, a sense of humor, creative problem-solving skills, the ability to manage multiple projects at one time, and a commitment and desire to serve in a Sacred Heart school and model the Goals and Criteria of Sacred Heart Schools.
Woodlands Academy of the Sacred Heart is one of 25 Sacred Heart schools in the United States and Canada. Sacred Heart education at Woodlands Academy is distinctive and emphasizes best practices for the education of girls and innovative practices for academic excellence. Established in 1858, the school forms global citizens and transforms young women through a dynamic of relationships that responds to the dignity of each member of the school community.
Promote the school’s mission in the form of the Goals and Criteria, making them the center of all decisions and actions.
Organize and review priorities for the Head of School.
Schedule, maintain, and confirm the Head of School’s appointments and calendar activities.
Assist the Head of School with work and events related to the Board of Trustees.
Provide support to the development activities of the school.
Create agendas and record all meeting minutes, including of the Board of Trustees and Leadership Team.
Maintain all Board of Trustees records and assist the Board committee chairs as requested.
Provide general clerical duties and administrative support to the school.
Serve as leader of the school office.
Serve on administrative and academic committees.
Assist in planning campus-wide events.
Do research and writing as requested.
Serve on the Crisis Team and assume annual updating of crisis materials.
Manage facility rentals in conjunction with business office and maintenance department.
Manage the completion of annual educational surveys.
Support an atmosphere of trust and openness and respect, affirm, and protect the dignity and worth of each member of the community.
Assume responsibility for other projects as assigned by the Head of School.
Requirements and Qualifications:
A Bachelor’s Degree
Strong interpersonal skills
Excellent written and oral communication skills
Excellent organizational skills coupled with a high degree of flexibility
Technology skills including advanced Excel, Word, and Outlook. Knowledge of Blackbaud a bonus
Proven success at working collaboratively and efficiently on a creative and goal-oriented team
Able to make quick decisions, take initiative, and prioritize tasks
Is accessible, approachable, and welcoming, managing confidential situations with discretion, respect, and sensitivity
Warm and personable with patience and a good sense of humor
High-energy and enthusiastic about working in an academic atmosphere
Ability and desire to support, implement, and model the Goals and Criteria for Sacred Heart Schools
Ability to manage a variety of projects with minimal supervision
High professional and ethical standards for handling confidential information
Why you should join our community:
We offer generous health/dental/vision plans, Life and Long Term Disability Insurance, Paid Vacation, Sick and Personal Time, 403(b) with 5% contribution of annual salary, and flexible spending account
Opportunity to lead and influence the financial and operational functions of the school
Opportunity to collaborate in charting the future vision and pathway of the school
Opportunity to impact the lives of young women
How to apply:
Please complete the Staff application materials listed on the Employment web page of the school’s website at https://www.woodlandsacademy.org/about/employment/applicationformstaff. All applicants must submit a Staff Position Application, cover letter, resume, and Personal Reflection on the Sacred Heart Goals and Criteria. We also strongly suggest applicants to submit three written references.
Woodlands Academy of the Sacred Heart is an all-girls, Catholic, college preparatory day and boarding school in Lake Forest, IL. Visit the school’s website at www.woodlandsacademy.org and the website of the Network of Sacred Heart Schools at www.sacredheartusc.education to learn more.
Woodlands Academy of the Sacred Heart is an equal opportunity employer. It does not discriminate against any individual on the basis of race, color, religion*, sex, sexual orientation, gender identity, marital status, national or ethnic origin, ancestry, genetic information, age, disability, status a veteran or being a member of the Reserves or National Guard, or any other classification under state of federal law.
*The School reserves the right to use religion as a hiring criterion for selected positions and nature of a school as a faith-based institution as permitted by law.
About Woodlands Academy of the Sacred Heart
Woodlands Academy of the Sacred Heart, founded in 1858, is an independent, Catholic, boarding and day, college preparatory school for young women, grades 9 – 12, who wish to pursue a course of study committed to academic excellence within the context of a faith- based community. Woodlands Academy is a member of the Network of Sacred Heart Schools in the United States.