The Assistant Director of Facilities is a critical member of the facilities team and with the Director of Facilities, has responsibility for physical plant operations including all buildings and grounds, utilities, energy management systems, transportation, and safety/security systems in order to provide a safe, healthy, and comfortable environment for students, faculty and staff. The Assistant Director of Facilities will work closely with the entire facilities staff while directly supervising daily operations, including electrical, HVAC, plumbing, carpentry, and set ups for events. This person is a hands-on professional with excellent planning, management and communication skills. The Assistant Director of Facilities develops constructive relationships with coworkers and other members of the School community, works as a team member and promotes a team mentality across the facilities department to develop, support, and implement the goals and objectives and service philosophy of the department. They will plan and schedule daily work and special projects; maintain records, and coordinate all work with the assistance of the computerized maintenance management system.
DESCRIPTION OF DUTIES:
Plan, organize, and complete work orders, projects, and preventive maintenance functions
Supervise and mentor the staff of maintenance personnel and logistics/driving personnel.
Oversee and coordinate daily service and special projects with third party cleaning company
Attend weekly events meeting and coordinate set-ups between facilities, cleaning, security, food service and Advancement staff
Manage building energy consumption, tracking historic cost and consumption, reduction strategies, demand response program and procurement contracts
Participate in strategic planning to evaluate and project future facility needs
Participate in emergency and crisis planning
Manage compliance for lead water testing, asbestos, radon, MSDS, County energy consumption and other state and federal requirements
Oversee outside contractors for special projects
Coordinate work with other departments
Maintain detailed records and reports of work performed and work planned
Prepare budget estimates, control expenditures, and make recommendations to Director of Facilities
Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively to provide quality customer service
Contributes to the overall success of the facilities department by performing all other duties and responsibilities as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Ability to effectively communicate ideas and information in written and oral format to administrative staff and professional colleagues
Exceptional customer service and interpersonal skills
Demonstrated ability to work cooperatively and collaboratively with other program staff
Demonstrated ability to manage, motivate, and instruct a team of technical and maintenance personnel
Building maintenance and repair methods and requirements
Building automation systems and work order programs
Operational systems, procedures, standards and practices in various building tasks
Mechanical, food service, electrical equipment, elevators, fire systems, and preventive maintenance programs
Contracting methods, cost estimating and ability to read and interpret building plans and specifications
Principles and practices of budget preparation and administration
Must be physically able to perform required duties for this position including having the ability to lift up to 80lbs
Must be able to work under pressure and meet deadlines in a fast paced environment
Must submit to fingerprinting, pass a background check and participate in a random drug testing program
Must be willing to seek training to enhance or learn new skills
Must possess a valid driver’s license with a clean driving record.
Associates degree or higher in engineering, architecture or construction management, BS degree preferred
Or Proficiency in areas of facilities management, Journeyman or Master Electrician license preferred
5 years experience in facility management or as a commercial building superintendent, educational facility experience a plus
Strong communication and organizational skills; must be able to work as part of a team
Very detail-oriented and able to juggle multiple tasks
Proactive, flexible, personable, and able to interact well with a variety of people
Proficiency in Microsoft Office and Google Drive
We offer a comprehensive benefits package with a competitive salary
Diversity Equity and Inclusion
The Holton-Arms community recognizes and values the uniqueness of each of its members, including current and former students, faculty, and staff. We strive to create an inclusive environment that sees and supports diverse identities and experiences, cultivates engaged and civil discourse , and empowers our students to be thriving members of the global community.
At Holton-Arms, each of us is responsible for fostering an equitable, respectful, and just community. Holton is committed to helping its members:
Discover, develop, and value their full authentic selves.
Deepen awareness of one's own personal and systemic biases and be accountable for the impact of one's words and actions on others.
Develop an understanding of the historical origins and perpetuation of systems of power and privilege.
Engage in open and brave conversations that promote growth, understanding, connection, and agency.
Be advocates for supporting the diverse identities of others in the community.
The mission of the Holton-Arms School is to cultivate the unique potential of young women through the "education not only of the mind, but of the soul and spirit." Founded in 1901 by two visionary women, Holton-Arms continues to cultivate a diverse, inclusive and equitable school community, to tend to the health and well-being of its members, and to build a global curriculum that responds to the learners in our classrooms and the world around us. In this vibrant community committed to academic excellence, our students are scholars, artists, and athletes who find their voices, take risks, learn from mistakes, pursue opportunities for leadership, and build lifelong friendships.
Caring, dedicated faculty and staff inspire our 665 girls and young women in grades 3-12 to realize the School's motto, "I will find a way or make one."
We seek candidates who are dedicated to the School’s mission and will work to inspire our 665 girls and young women in grades 3-12 to realize the School’s motto, “I will find a way or make one.” within the School and in local, national, and global communities.
We believe that with intellectual curiosity, self-reliance, tenacity of purpose, and commit...ment to others, Holton women will make a difference in a complex and changing world.
We seek applications from candidates of diverse backgrounds, talents, and interests who share a dedication and commitment to helping girls learn, grow and make their way in the world.