The Collegiate School seeks a dedicated, dynamic, and experienced full-time Business Office Associate in the Business Office. The ideal candidate will possess a strong background in office support, managing data and serving as an effective liaison across various departments and divisions with an ability to manage multiple demands on any given day. Additionally, the Business Office Associate must possess an enthusiastic commitment to the importance of building and sustaining a diverse, just, inclusive, and equitable academic environment.
Under the general direction of the Chief Finance and Operating Officer, the Business Office Associate is responsible for providing extensive administrative and operational support within the Business Office. This position contributes to the overall success of the School by establishing priorities and identifying and resolving administrative problems and providing hands-on assistance and guidance to the Business Office team and other departments. This person will proactively identify business needs, researching and choosing solutions and examining current best practices to suggest improvements and opportunities.
Provides administrative support to the Chief Finance and Operating Officer;
Coordinates meetings for the CFOO both internally and externally via Microsoft Outlook; Manages the CFOO’s calendar;
Serves as the point person for the Business Office by greeting visitors, answering phones and representing the Business Office in a professional manner with both internal and external customers; Answers phone calls professionally and directs individuals to the appropriate person and/or answer;
Opens and sorts mail, ensuring mail is properly distributed in a timely manner;
Maintains various spreadsheets and special projects as assigned;
Provides support for all other Director-level Business Office staff including the Director of Human Resources, Facilities Director and Controller;
Tracks non-faculty vacation/sick/personal days;
Assists Controller with the annual audit and other related duties as requested;
Maintains vendor files, Business Office emails and mails vendor checks;
Processes checks and makes bank deposits
Orders supplies, maintains office equipment for the department;
Assists with the re-enrollment process; Coordinates information between the Business Office and the Admissions Office;
Assists academic department heads and faculty with purchasing;
Coordinates and assists in the reporting of the School’s data for annual, national school survey;
Performs related duties as assigned.
Education and Experience:
Any combination of education and experience equivalent to a Bachelor’s degree from an accredited college or university in Business, Accounting, Management, Communications or related field required. Must possess a minimum of five years of office management experience. Experience in a school or non-profit organization preferred.
Must be able to complete a background check
Knowledge, Skills and Abilities:
Ability and willingness to participate fully in a dynamic day school located in New York City;
Ability to work outside of normal business hours for board meetings and special events;
Proficient in Microsoft Word, Excel and Google Suite;
Excellent organizational skills with a keen eye for detail;
Excellent communication skills, both orally and in writing;
Ability to multitask, keep calm under pressure and treat everyone with respect;
Willingness to undertake simple and complex tasks with equal enthusiasm and energy;
Excellent judgment and discretion in responding to urgent, confidential matters;
Displays curiosity, a positive attitude, flexibility and a good sense of humor;
Ability to follow all policies and procedures of the School as written in the employee and parent handbooks.
Collegiate School is a K-12 boys school of 656 students located on the Upper West Side of Manhattan. Founded in 1628, it has maintained a reputation of excellence in boys education and is particularly known for the strength of its academic programs, for the warmth of its community, and for the loyalty of its students and alumni. Throughout the school, we seek teachers who are knowledgeable in their disciplines, passionate about teaching, and eager to help students become independent adults and responsible leaders. We seek teachers who are inspiring and supportive in their work with boys, who are willing to teach beyond the classroom, and who share our belief in the values of collaboration, respect, and equity.