General Purpose of Job

This position will share responsibility for accounts payable and receivable to support the daily accounting activities of the Cooperative, its month-end process, year-end audit process and various special projects.

Minimum Required Qualifications and Competencies

The following includes the minimum job requirements and essential duties for this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Education

Experience

 Other Requirements

• Ability to operate a variety of office equipment, including a personal computer, printers, copy machines, telephone, and fax machine.
• Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations.
• Normal work hours shall be eight (8) hours between 8:00 am and 5:00 pm, Monday through Friday.
• Successful completion of pre-employment background check, physical and drug screen.

Knowledge, Skills and Abilities

• Ability to complete assignments and meet deadlines
• Ability to use web-based software for accounting applications
• Basic proficiency in Microsoft Office products including Word, Excel, and Outlook; ability to acquire skills and use of applicable corporate cost and general accounting computer systems
• Coordinate accounting matters with other departments
• Demonstrated listening, verbal, and written communication skills to accurately prepare all types of office correspondence, design and produce reports
• Effectively manage stress and pressure in a frequently changing environment, ability to multi-task calmly and effectively in all situations
• Effective planning and organizational skills with excellent documentation and detail orientation
• English is the primary business language. Second language in Spanish is desirable
• Excellent customer service orientation and interpersonal skills for effective interaction with managers, employees, vendors, subcontractors, government agencies and others
• Excellent math skills and ability to prepare spreadsheets. Proficiency with a 10-key calculator required
• Exercise good judgment, sound reasoning skills and discretion in making independent decisions commensurate with responsibilities
• General knowledge of basic accounting principles and foundations
• Handle basic issues and problems and refer more complex issues to higher-level staff
• Maintain highly confidential information
• Perform work under direct supervision
• Work independently and in a team environment

Verification: The above qualifications and competencies for this position may be verified through a combination of education, experience, interview questions and technical skills exercise(s).

Essential Duties and responsibilities

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.                                                                                                                                               

 General Accounting

• Journal Entries – enter journal entries as directed
• Records management – organize and maintain company files
• Maintain accurate records and retention-manage records in accordance with the document retention policy

Accounts Payable

• Invoice processing – match appropriate supporting documents and authorizations for invoice data entry
• P-card transactions – review for appropriate supporting documentation, authorization, and taxation
• Expense reports – review and enter employee expense reports for reimbursement

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those an employee encounters or must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to walk; stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

This position has general sedentary office environment. The noise level in the work environment is usually moderate.