Position Title: Executive Assistant to the Head of School
Reports to: Head of School
Schedule: 12-Month Employee
The Girls’ School of Austin is a private K-8 school of 150 students in the historic Tarrytown district of Austin. The GSA brings together a diverse student body with a strong emphasis on creativity, community building, collaboration, and problem solving. Classes in Spanish and the visual and performing arts enrich the strong academic program. Significant use is made of the artistic and natural resources in Austin and the surrounding area.
The executive assistant to the head of school provides consistent, confidential, and professional administrative support for the head of school and at the discretion of the head of school, for the school’s leadership group at large, in order to maintain the well-being of the school and the broader community. This person is the first line of communication between the head of school, the leadership group, and the wider community. As such, exceptional levels of professionalism, sound judgement, and confidentiality are critical to this role. The ideal candidate will have the ability to graciously balance taking initiative, collaborating with the leadership team, and partnering with the head of school to ensure that the work of the school administrative continue to reflect the mission and goals of the Girls’ School of Austin.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The executive assistant to the head of school will:
Promote the school’s mission, making it the center of all decisions and actions.
Support an atmosphere of trust and openness among teachers, students, parents, school administration, and board members.
Organize and review daily priorities for the head of school.
Schedule, maintain, and confirm the head of school’s appointments and calendar activities.
Assist the head of school with work and events related to the board of trustees.
Manage arrangements for board meetings.
Manage arrangements for faculty/staff meetings and employee events.
Review the head of school’s mail and email, and draft responses when necessary.
Screen the head of school’s phone calls and take messages.
Prepare the head of school’s memoranda.
Log expenses and payments related to the head of school’s budget and monitor fidelity to the overall budget.
Provide general clerical duties and administrative support for the leadership team.
Manage personnel documents and assist with hiring process.
Prepare and complete employee and volunteer criminal history checks.
Prepare and manage the school calendar and other scheduled events.
Coordinate professional development registration and arrange travel for members of the leadership team, faculty, and visitors, including candidates for employment, accreditation visiting committees, etc.
Serve on administrative committees.
Assist in planning and carrying out campus-wide events.
Compile information as requested, formatting reports, graphs, tables, records, and presentations.
Record meeting minutes as required.
Attend evening or weekend events as required to provide support.
Complete occasional errands.
Cover administrative assistant duties when needed.
Assume responsibility for other projects as assigned by the head of school.