Open Position: Administrative Assistant

Reporting To: Directors of the Early Learning Center, Elementary Center, Middle School and/or Center for Leadership and Innovation

FLSA Status: Non-exempt

When Needed: Immediately

FT/PT: Full-time and/or part-time available, year-round

On-site or remote: on-site

Why St. Thomas School?

You thrive in a face-paced environment, working alongside others who share your ideals. You are inspired by children and appreciate their joy and energy. You enjoy making an impact and being part of something bigger than yourself. You believe that schools should be among the most innovative places on earth. And you are committed to excellence and professional growth.

We offer a competitive salary, robust benefits, professional development, and an extraordinary work environment.

If this inspires you, wed love to learn more about you!

Who We Are:

Founded in 1951 and located on the east side of Seattle in Medina, Washington, STS is a private, non-sectarian school for Preschool through Eighth Grade students. Our educational journey is defined by a cognitively engaging program with an emphasis on developing character, leadership, and a passion for learning and achievement. Our highly regarded curriculum prepared students to excel at future endeavors while honoring the schools long standing core values.

We commit to an inclusive and diverse community in which everyone can say, "I belong." We seek employees who are passionate, qualified, and offer diverse perspectives. We are particularly interested in the role education and a diverse learning environment play in promoting equity and inclusivity.

We foster:

• A diverse, safe, and equitable school environment
• Actions and advocacy that support our Core Virtues
• Cultural competence, anti-bias, and social justice
• Intellectually curious and engaged global citizenship

Job Overview:

The administrative assistant is an integral role at St. Thomas School, providing critical support for the Directors in the form of planning, scheduling, communicating, and many other tasks which make a school succeed.

General responsibilities:

• Provide administrative support to the Directors by scheduling meetings and conferences, managing the Directors calendars, and communicating with parents and teachers as needed.
• Maintain and update student and employee records, and input rosters and class schedules into student information system
• Provide clerical and logistical support for professional development, DCYF licensing regulations, student field trips and special events
• Manage the scheduling of and provide guidance to substitutes

Required Education, Training & Experience:

• High School Diploma or GED required
• Bachelors degree from a 4-year college or university preferred
• 3+ years experience working in an office environment
• Experience with school focused technology (Senior Systems, FinalSite, SchoolPass) preferred

Required Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills
• Proficient at working in a Microsoft Windows environment, including Office 2010 or higher, Outlook and Teams
• Ability to master common automated systems for record keeping and confidently learn new technology
• Excellent calendar and time management skills
• Excellent problem-solving skills, including the ability to research and recommend solutions in support of the Directors
• Excellent customer service skills
• Ability to work collegially and collaboratively with the receptionist and other administrative assistants, ensuring a welcoming office environment for all
• Ability to maintain confidential information

Benefits include:

• Medical
• Health Savings Account
• Dental
• Vision
• Dependent Care Spending Account
• Long-Term Disability
• Life Insurance
• Retirement Savings
• Winter Wellness Days (between Dec 25 and Jan 1)

If this sounds like you, we'd like to hear from you. Please click on Apply Now on our careers website and complete our online employment application. Then upload your résumé and a cover letter explaining why you are interested in and qualified for this position.

www.stthomasschool.org/about/careers

Position open until filled.

No phone calls or drop-ins please.

Thank you for your interest in St. Thomas School and this position.

This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.