Large statewide, professional association seeks a business-minded, experienced program coordinators for a large (8,000 attendees) annual convention. Qualified candidates will have a minimum of 1-2 years’ experience in all aspects of meeting planning. Experience in speaker and program coordination, excellent organizational and project management skills, ability to handle multiple projects simultaneously, computer proficiency in Microsoft Office suite; excellent interpersonal and communication skills, professional demeanor, ability to multi-task in a fast paced team environment, and a high energy level; self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency. Experience with medical meetings a plus but is not required. Some travel required. THIS IS NOT A VIRTUAL POSITION. Send cover letter, resume and salary requirements to Crissy Tallman at ctallman@floridadental.org. NO phone calls please.

DUTIES AND RESPONSIBILITIES:

• Works directly with the Convention Program Chair (member volunteer) to secure and contract speakers, negotiate speaker honorariums, coordinate speakers’ travel arrangements, secure necessary audiovisual equipment, and obtain speaker handouts and other background
• Responsible for drafting, developing and providing all registration reports to Director of Conventions & CE and the Committee
• Reports CE to CE Broker for all in person and online courses.
• Solicits monetary and in-kind equipment sponsorships for speakers/courses
• Assists the Director of Conventions & CE with all event planning and administrative duties to support the annual convention, such as logistics planning for hands-on workshops and financial record keeping
• Serves as lead staff to assemble advance registration materials, including content for the registration brochure
• Attends assigned meetings and programs; required to attend three overnight committee meetings a year and the June Convention (6 nights)
• Prepares correspondence and reports pertaining to position functions; in collaboration with the Director of Conventions & CE, updates meeting protocols, as required
• Files records, correspondence, reports, and other documents as required and in accordance with established department procedures and as required by CERP
• Handles telephone inquiries pertaining to speakers, program logistics, and registration
• Performs other tasks as assigned.

The following skills are required:

• Have a valid Florida driver’s license; 
• Excellent writing and public speaking skills; 
• Proven organizational and multi-tasking skills with an ability to prioritize workloads and endure frequent interruptions
• Able to work collaboratively with other staff members and volunteers 
• Able to identify and complete critical tasks independently and with a sense of urgency
• Able to withhold actions or speech in the absence of important information; deal with unresolved situations, frequent change, delays, or unexpected events
• Able to meet people with ease, demonstrating excellent interpersonal skills and the ability to motivate both individuals and groups
• Be able to work independently and monitor own performance objectives