The Artist Services Assistant will provide administrative and operational support for the Artist Services Manager and the entire Artistic Operations team. The Artist Services Assistant will support contract administration and guest artist services for Naples Philharmonic Classical and Pops programs, Presentations, Broadway, Partnerships, Education and Lifelong Learning activities.
Essential Duties and Responsibilities (other duties may be assigned)
Coordinate and manage artist contracting to full execution, including drafting agreements.
Assist Artist Services Manager with advancing all artist services such as payment, hotel, transportation, and scheduling.
Prepare detailed itineraries and welcome packets.
Assist Artist Services Manager with timely communication as liaison between Artis—Naples departments and agents, guest artists, conductors, and lecturers about technical, marketing and rider requirements.
Assist in service coverage as assigned, including backstage operations and occasionally acting as driver or runner for artists.
Arrange and supervise meet and greets, guest lists and receptions in coordination with the Development Director and artist management
Assist with the preparation of guest artist or conductor visa applications and processing.
Submit quarterly licensing reports for ASCAP, BMI, and SESAC for non-orchestra performances.
Assist Artist Services Manager with annual artistic budgets and reforecasts.
Assist with Naples Philharmonic and Youth Ensembles auditions.
Provide support for the Artistic Operations team use of ArtsVision to track contracts, itineraries and schedules.
Observe safety requirements. Report safety issues and items requiring work orders to Supervisor or Safety & Security.
Work effectively with all Artis—Naples team members.
Bachelor’s Degree or equivalent education, preferably in music or the performing arts.
Strong interpersonal skills, especially with departmental team members and artists.
Detail oriented and flexible.
High energy, sense of humor and grace under pressure.
Familiarity with ArtsVision and Tessitura a plus, but not required.
Knowledge of and/or interest in music and performing arts preferred.
Artis—Naples is the premier destination for the visual and performing arts in Southwest Florida. We are driven to inspire, educate and entertain by presenting world-class events that enrich our community. With the generous support of our patrons, we offer a unique range of programs — including music, film, dance, comedy, lectures and exhibitions featuring internationally acclaimed artists. Our interdisciplinary approach cultivates a broader appreciation for art in its many forms.