This is a full-time, exempt position. Sequoyah offers competitive salary and benefits, including a 403b retirement program, vacation, holiday pay, sick leave, group medical/dental/vision insurance, daycare, and Summerhouse.
PROJECTED START DATE: October 17, 2022, or as soon as selected candidate is available
4 Year Degree
Sequoyah School, a progressive, K-12 independent school of 430 students in Pasadena, CA, seeks an experienced, energetic, and collaborative Director of Operations. Reporting to the school’s Chief Financial Officer, and working closely with its administration and faculty, the Director supervises a team of 11 employees who comprise the school’s Operations Department.
The Department is responsible for the maintenance and safety of three different sites: the Main Campus (535 South Pasadena Avenue) of more than 2.5 acres, which houses our K8 student body and faculty of approximately 300; the High School, of 210 students and faculty, which Sequoyah shares with, and leases from, the Neighborhood Unitarian Universalist Church (301 North Orange Grove Blvd), just over a mile from the K-8; and a recently purchased one acre property across Pasadena Avenue from the Main Campus (500 South Pasadena Avenue) which is currently being renovated to accommodate administrative offices, including Business, Admissions, Communications, Development, Athletics, Field Studies, and Operations itself.
The school has, since its founding in 1958, placed the values of diversity, equity, and inclusion, at the center of its culture; as such, it seeks in its hiring practices to find candidates who embrace these values. Similarly, the school takes its environmental stewardship commitments very seriously and seeks engaged leadership and support from the new Director of Operations to help it become a model of sustainability.
REPORTS TO: Chief Financial Officer
ESSENTIAL DUTIES & RESPONSIBILITIES
Hiring Operations Department members and overseeing their work, including teambuilding, scheduling, supervision, evaluation, training, and professional development
Ensure that facilities and grounds at all three sites are smoothly functioning, safe, clean, comfortable, and attractive
With key stakeholders, evaluate and, where necessary, update/revise the annual work-flow schedule; from this, develop a three- to five-year maintenance plan of larger capital projects
Help to establish, then implement and manage, health and safety protocols, policies, and procedures
Oversee, update, maintain, and manage the Operations ticket reporting system, coordinating responses to all requests for maintenance and repairs
Coordinate all on-campus events, including set-up, take-down, and cleaning
Communicate regularly and effectively with all constituents, especially faculty and staff, to ensure that teaching, learning, and all other aspects of the school’s program, as well as scheduled events, are being addressed from an Operations standpoint
For smaller projects, negotiate time and materials contracts with qualified vendors; for capital projects, prepare request for proposals/information, obtain competitive bids, and, with the CFO, select vendors based on the school’s Competitive Bids for Products and Services Policy
With the CFO, develop and maintain a facilities/operations Capital Needs Assessment
With the CFO, Head of School, and appropriate members of the school’s Board of Trustees, develop and carefully manage both the annual and five-year strategic Operations budgets
Act as the school’s liaison with key community partners, including the Pasadena Police and Fire Departments, city and state building and safety officials, etc.
Monitor and evaluate utility services, including water, electricity, solar energy, and storm drainage for all sites
Oversee all contractual services related to school buildings and grounds (e.g., grounds, fire service, elevators, maintenance contracts, janitorial service, trash removal, etc.)
Serve as an ex officio member of and key resource to the Facilities Committee of the Board of Trustees
Oversee the safety and maintenance of the school’s fleet of eight vans
Oversee the inventory and purchase of equipment, materials, parts, and contract and professional services, including supplies for housekeeping, buildings, grounds and maintenance areas, including vehicles
Lead safety and emergency operations of the school including required regular drills (e.g., earthquake, fire, shelter-in-place, etc.)
Supervise the work of the school’s (contract) security personnel
Interpret and direct the school’s facilities safety program to ensure compliance with all applicable federal, state, and local regulations, including OSHA, EPA, etc.; develop faculty and staff training programs to ensure that the school remains in compliance with the same
Share on-call duties in the event of a facilities-related emergency
REQUIRED QUALIFICATIONS & SKILLS
A BA/BS or equivalent
10 years experience in facilities/operations
Demonstrated experience in project management and managing multiple sites with many stakeholders
At least five years leading a team, including hiring, supervising, evaluating, mentoring, training, and overseeing professional development
Comfort with technology, familiarity with collaborative project management tools such as Asana, ability to learn and engage with new technology as needed
The ability and inclination to lead by example
Excellent communication skills, including the ability to listen and to have difficult conversations
Creative problem-solving capacity with a can-do attitude; accustomed to getting “lots done with a little”
Demonstrated commitment to environmental sustainability