Fountain Valley School is seeking a CRM Specialist/Admission Office Manager to join a fast paced, dynamic admission team. FVS is a co-ed, college-preparatory boarding and day school enrolling 245 students in grades 9-12. This position is responsible for the daily operations of the School’s Admission Office and long-term integrity and accuracy of the student database system which currently includes Blackbaud’s Education Edge. This position provides data and analysis to the Admission Office by managing all online enrollment inquiries, applications, online re-enrollment, new enrollment and current student, parent, and faculty/staff records.
Managing the day to day tasks of the Admission Office - including data entry, mailings, follow up, correspondence and outreach
Point person for all phone calls and technical questions pertaining to the admission process from start to finish
Responding to inquiries by phone, email, and in-person
Ensure high energy, excitement, and hospitable when welcoming visitors to campus
Manage, maintain, and update records in the Enrollment Management database
Remain current on all updates and changes to database software, introduce new ideas and best practices for data integrity
Provide candidate lists, use excel, google, and Blackbaud for tracking, reports and queries to help with analytics and support various administrative personnel
Work in related software systems (Gateway, SAO, TOEFL, Duolingo, and others) to ensure a streamlined application process
Support Director of Enrollment Management on data projects
Serve as the Designated School Official (DSO) for international student admissions and enrollment (must maintain a current passport); create, maintain, and transfer I-20’s
Create, maintain, and release yearly re-enrollment and new student enrollment agreements working closely with the student billing team. Support the Director of Enrollment Management with follow up
Coordinating admission office events and receptions that may require occasional weekend and evening programs
Support prospective family visits by collaborating with admission counselors and faculty
Support enrollment process for new families in the summer months
Other administrative duties as assigned by supervisor and/or by head of school
Environment: office and indoor classroom working with some outdoor events
Proof of COVID-19 Vaccination/or evidence vaccination is in process. The school will make reasonable accommodations for applicants who require a medical or religious exemption.
Physical demands: able to sit and stand for at least 8 hours per day; must be able to lift 40 lb.
Attendance at certain community events will be required
Working relationships: students, parents, outside vendors, and all other employees
Salary Range: $40,000 - $45,000 depending on experience and degrees
FVS’ Core Values are courage, open-mindedness, self-reliance, curiosity, and compassion. FVS supports a culture of communication and collaboration with the intent of creating an environment of predictability and support for our students, parents, and colleagues. FVS employees celebrate diversity, participate fully in the school community, embrace the power of the prairie, the peaks, and the history of the School. FVS teaching faculty challenge students, create opportunities for learning and growth beyond the academic day, employ innovative teaching methods, and pursue professional and personal development through lifelong learning.
Fountain Valley School of Colorado provides a transformative curriculum in a supportive environment where students are challenged to think critically, become leaders, and live by our core values: Courage, Compassion, Curiosity, Self-Reliance, Open-Mindedness.
Send letter of application, resume and list of three professional references to:
Fountain Valley School of Colorado
Colorado Springs, CO 80911
Bachelor’s Degree Preferred
At least three years’ experience in general office work, preferable in an educational setting
Outgoing, personable, and flexible
Strong organizational and communications skills; excellent attention to detail
Strong computer and analytical skills; familiarity with BlackBaud a plus
Proficient with Microsoft Office and Google Suite
Ability to complete tasks on time despite distractions and interruptions