Reflecting a commitment to the responsible and strategic management of financial resources and business activities, Manlius Pebble Hill School seeks an experienced professional with a demonstrated record of effective leadership, operations, communications, and interpersonal skills.
Reporting to the Head of School, the Director of Finance and Operations (DFO) will oversee the development and management of the operating budget, proactively collaborating with school leaders to create and deploy financial resources in a manner that aligns fully with our school’s Mission, Core Values, and articulated educational goals.
Managing a four-person office, the DFO will provide leadership and active oversight in all financial and business-related areas, as well as facilities management, risk management, legal affairs, safety and security, accounting and payroll, human resources, Community Programs, transportation, information technology, and dining services.
As a member of the MPH administrative leadership team, the DFO will, on occasion, be asked to represent the school in the MPH and Central New York communities, fostering mutually beneficial relationships. In support of the governance and fiduciary responsibilities of the board of trustees, partnering with committee chairs to develop goals, prepare meeting agendas and informational resources, and otherwise attend board and committee meetings, as appropriate.
The DFO will provide conspicuous leadership throughout the community to ensure both the implementation of best practices in the operational functioning of the school and the strategic development of a business model that ensures long-term financial sustainability.
Essential Duties and Responsibilities
Budget oversight – Lead and administer the annual operating budget process to support the educational, student life, and administrative priorities of the school.
Compliance and reporting – Lead and oversee all school compliance and reporting activities to ensure proper maintenance of business account records; adherence to federal, state, and local regulatory laws and reporting; compliance with insurance requirements; and otherwise manage all professional and contractual relationships, as appropriate.
School leadership – Serve on the administrative leadership team, board of trustees committees, as designated, and advance other school and community initiatives, as appropriate, collaborating in support of the MPH Mission and strategic priorities.
Attend to professional development opportunities and thus ensure that MPH is current with best practices in the area of school finance and administration, and conforms to federal, state, and local legal requirements.
Oversee all school security protocols and staffing.
Oversee MPH Health Office practices and staffing.
Financial planning and reporting – Create, maintain, distribute and present financial forecasting and management reports, on a scheduled basis, and in support of the head of school, the board of trustees, and other MPH priorities.
Develop and oversee financial policies, procedures, and internal controls to safeguard assets, protect confidential information, and ensure accurate financial reporting;
Oversee the administration and reporting of MPH endowment funds;
Oversee the development of capital budgets, providing ongoing administrative updates and timely reporting, as appropriate;
Oversee school business functions, including tuition billing and collection, accounts payable, vendor and service contracts, payroll, human resources, and annual audit.
Technology – Support the integrity and maintenance of the school’s technological infrastructure, as well as management of the annual process for hardware and software renewal and vendor services.
Plant and facilities – Provide administrative leadership and oversee the maintenance of the buildings, grounds, and equipment. Discern appropriateness of MPH contractual relationships with vendors, actively managing these relationships to ensure mutual understanding of responsibilities, accountability, and open, clear communications.
Management – Lead, support, and supervise business office colleagues (currently three members) to ensure an efficient and effective staffing model that serves the mission and education of MPH. Delineate responsibilities, set clear goals, underscore and model professional standards, while providing opportunities for mentoring and professional development.
Understanding of the supportive nature of the DFO function. Given the challenges and complexity of the role, a healthy sense of humor, abundant energy, a resourceful and creative orientation, and a positive attitude will be assets.
TO APPLY: In one PDF, email cover letter, résumé and list of references to Amy Critz, HR Director & Executive Assistant to the Head of School, firstname.lastname@example.org.
Ideal Candidate Will Possess
Five to ten years of relevant professional experience, demonstrating effective leadership and the ability to motivate others.
Bachelor’s degree in finance, accounting, or business. Master’s degree preferred. Knowledge of Blackbaud a plus.
Excellent financial acumen and technological proficiency (e.g., with financial management and reporting spreadsheet applications, presentation software, financial management database software, etc.).
Experience with, and knowledge of, technology infrastructure, network systems, software applications and appreciation for the evolving nature of cyber security.
Excellent communication skills, both oral and written.
Human resources experience, including an understanding of compensation and employee benefits considerations.
Ability to lead and motivate a small staff, work independently, and collaborate as a thoughtful and enthusiastic member of a team.
Ability to serve as a critical business thinker, capable of providing positive and proactive solutions to business matters.
Ability to set goals, develop strategies, determine priorities, meet deadlines, and carry out multiple tasks with attention to detail.