Administrative Coordinator
Direct Supervisor: Head of School, Head of Lower School, Head of Middle School
FLSA: Exempt
Type: Full-Time Employee

The Administrative Coordinator provides administrative support to the Head of School, Head of Lower School, and Head of Middle School. Works closely with the School’s Administrative Team and Board of Trustees in managing the administrative operations for the Head of School Office. 

Professional Attributes:

• High energy and enthusiasm with the ability to learn quickly, make an immediate impact and implement new initiatives

• Flexibility and openness to work on a variety of assignments 

• Strong communication and interpersonal skills, displaying the ability to connect and build relationships with employees, students, and parents  

• Confidence in professional aptitude with the ability to effectively convey skills, and knowledge. Positive team player with a strong desire to be an active, long-term participant in the growth of the School

• Supports and aligns with the School’s mission, values, and policies

• Commitment to fostering and supporting a safe and healthy atmosphere and an inclusive community

Duties and Responsibilities:

• Provide administrative support to the Head of School, Head of Lower School, and Head of Middle School, including but not limited to calendar management, event planning and coordination, record keeping, and project management

• At the request of the Head maintains files, correspondence, and various other records and documents with confidentiality

• Support various administrative duties including organization and scheduling of professional development, assemblies, and certain academic special events, etc.

• Support the management of substitutes and changes to the schedule that require coverage of classes from other employees

• Manage administrative needs for standardized testing including coordination, scheduling, and distribution of materials

• Coordinate with the Business Office for ordering of classroom supplies, testing materials, etc. 

• Manage all administrative activities in support of the Board of Trustees. Prepare meeting schedules, organize and coordinate meeting logistics, assist with document and presentation preparation, and provide appropriate follow-up after meetings

• Answer and appropriately respond to emails, phone calls, or visitors and prioritize response when necessary 

• Work closely with the Advancement Department and the Facilities Department to support events, off-site and on-campus

• Responsible for event management related to the academic life of the school - back-to-school nights, graduation events, etc.

• Manage various projects and liaise with various departments in the execution of recurring projects and/or complex tasks

• Actively participates in the full life of the school; demonstrating interest and passion to engage in professional development; is a life-long learner who enhances their skills, using technology to maintain high standards of performance

• Performs other duties as assigned
  
  

Skills, Knowledge, and Qualifications

• Administrative support experience with a thorough knowledge of office methods, management systems, procedures, practices, and equipment

• Administrative support experience at a school is a plus, but not required

• Excellent time management skills and ability to switch between tasks and prioritize work

• Attention to detail and problem-solving skills

• Strong organizational and planning skills

• Aptitude to learn new systems, software, and platforms including student information systems

• Strong proficiency in a Windows environment and with Google Workspace/MS Office

• High level of confidentiality and discretion

The Administrative Coordinator is a year-round position.

2/27/23

About The Independence School

The Independence School, located on 90 acres in the Pike Creek Valley, provides an exceptionally strong academic foundation, delivered in a stimulating environment that reflects a strong commitment to citizenship and character development. Independence graduates are academically successful, intellectually curious, and demonstrate leadership and self-responsibility. The school welcomes children age 3 through grade 8.

Connections working at The Independence School