Carlthorp School is seeking a warm, outgoing, and organized Associate Director of Admissions to join our Admissions team and school community. Carlthorp school is a co-educational elementary school located in Santa Monica, CA, that serves approximately 280 students in grades K-6. At its core, Carlthorp School provides a strong academic foundation in a diverse and nurturing school community that emphasizes respectful values, responsible work habits, and excellence in order to prepare our students to achieve their highest potential in education and life.
The Associate Director of Admissions will welcome prospective families and guide them through the admission process. This requires initiative, diplomacy, empathy, exceptional communication skills, and includes the ability to articulate the benefits of an independent school education and the unique features of the Carlthorp program with conviction and authenticity. This is a great position for someone who is passionate about working with families, is able to multitask, handles a fast-paced office, and can maintain confidentiality.
The Associate Director of Admissions will interview prospective families, field inquiries, organize and execute recruitment events, and support engagement efforts with feeder schools. The Associate Director of Admissions will participate fully in the assessment and selection of students, and in the broader life of the school.
Major duties and responsibilities include, but are not limited to, the following:
Interviewing prospective applicant families, and completing interview write ups in a timely manner
Reading and evaluating the materials submitted for all kindergarten and grade level applicants
Working with the Director of Admissions and Head of School to identify mission-aligned families and students for enrollment in the School
Fostering and bolstering relationships with outside student placement organizations (Independent School Alliance, Private School Village, etc.)
Maintaining and strengthening relationships with feeder schools and admissions consultants, as well as initiating outreach to new schools and community partners
Assisting with admissions events, including the planning and execution of admissions events such as parent coffees, information sessions, and assessment days. Some evening and weekend work is required
Facilitating and organizing parent volunteers for admissions events and initiatives
Overseeing and training student volunteers for tours and admission events
Serving as a thought partner with the Director of Admissions in devising recruitment strategies and efforts
Being responsible for developing, implementing, analyzing, and maintaining a variety of databases and analytic tools to guide and support the School’s overall admission activities and goals
Providing data requested by, or for the Head of School or Board of Trustees, as needed
Providing creative input around admissions marketing materials including welcome bag gifts, website content, video presentations, etc.
Start Date: July 1, 2023
Salary: $70,000 - $105,000, commensurate with experience
This job operates on a 12-month calendar. Evening and weekend hours may be required.
Welcome to Carlthorp School! From our all-school morning assembly to our rich and varied after-school offerings, Carlthorp School reaches out to its extended family in a thoughtful and meaningful way every day.
Dedicated to the academic, social, and emotional growth of children, our highly qualified faculty and staff create a nurturing environment that inspires children to become life-long learners. Rigorous academics, including foreign language, are balanced with music, art, drama, service learning, and physical education. Accelerated classes challenge the gifted, and specialists make learning fun for everyone.
Traditionally academic in approach within a warm and secure setting, Carlthorp School’s philosophy stresses our Code of Conduct and the cohesiveness of all constituents of the School’s family. Students live by the “Code,” which becomes a permanent part of their being. All children strive to do their personal best, inside school and out.
Carlthorp School graduates are prepared to face the rigors of secondary school and the challenges of life. Not only are they talented critical thinkers and speakers, they are also good citizens who are responsible, respectful, and kind.