The Winsor School is an independent day school for academically promising and motivated girls in grades five through twelve. Winsor's unique location in the city of Boston fosters an intellectual culture that mirrors the dynamic energy, climate and innovative spirit of the city. Winsor enrolls approximately 470 students from more than 50 different local communities in and around Boston. Our diverse, vibrant community values intellectual curiosity, authentic engagement, and personal integrity and prepares young women to pursue their aspirations and contribute to the world. Winsor strives to create an environment of respect and inclusion.
FLSA: Exempt, Full time Reporting to the Director of Facilities & Construction
Summary The Associate Director of Facilities & Construction reports to the Director of Facilities & Construction, assists in the oversight of the school’s facilities operations, construction, physical plant, security, janitorial, fleet vehicles and event operations including maintenance of all buildings and grounds, athletic fields, vehicles, and other areas. This position, when assigned, will assume the responsibility of the Director of Facilities & Construction in the Director’s absence.
Principal Duties and Responsibilities The following duties and responsibilities are typical but not limited to the following:
Supervise and confer with facilities personnel regarding proper methods and procedures and equipment requirements. Ensure appropriate response to users’ needs
Supervise procurement of supplies and usage
Participate in the development and administration of annual operating budgets and be responsible for maintaining limitations
Review construction project and maintenance cost estimates and scope
Ensure that carpentry, plumbing, HVAC and electrical work is accomplished in a timely manner. Inspect completed work
Ensure that all preventive maintenance is performed as scheduled
In conjunction with the Director of Facilities & Construction
Coordinate with staff as necessary to comply with state and federal regulations
Assist in the evaluation and selection of new equipment and building/energy management systems and other campus improvement efforts
Recommend policy, personnel and procedural changes
Assist in planning for present and future use of existing facilities
Review architectural/mechanical drawings for errors, omissions, problems, and design changes to correct and improve
Inspect buildings and utility distribution systems
Identify maintenance and repair requirements, and prepare work requests to accomplish work
Design, or redesign, assigned projects to improve quality of work and meet the needs of instructional or administrative staff
Perform related duties as assigned
Generally accepted construction principles and practices, preferably related to methods and practices for purchasing and contract administration used in facility maintenance and construction, building, and safety regulations in a school environment.
Skills and Abilities
A demonstrated commitment to diversity, equity, and inclusion
The ability to work effectively with students, staff, faculty and administrators is essential.
Excellent communication skills, both orally and in writing, including writing complex proposals
Strong computer literacy skills, including technology related to planning/facilities project management
Excellent organizational and planning skills, and the ability to determine the need for maintenance and repairs
Experience preparing and interpreting plans and specifications
Ability to accurately estimate costs of maintenance and construction projects
Manage major construction and renovation projects efficiently
Demonstrated knowledge of the principles of project management and supervision
Demonstrated knowledge of Uniform Building Code (UBC), American Disabilities Act (ADA), state labor laws, including OSHA, Workers’ Compensation, and other related city, state and federal statutes
Ability to develop short-and long-range plans
Demonstrated general knowledge of hazardous material control
Experience developing and implementing strategic planning processes
Ability to problem solve and handle difficult and sensitive issues and resolve conflicts
Leadership skills to train, assign, supervise, evaluate and develop staff
Minimum of ten years’ facilities maintenance and operations experience, at least five of which have been in a supervisory capacity, including project/program budget preparation and monitoring, contract administration, and employee supervision.
Engineering/Construction Management degree or equivalent experience. Master’s degree preferred
Massachusetts Unrestricted Construction Supervisor’s License
Combination of training, education, and experience that is equivalent to the above will be considered
Track record of success in working with people of diverse backgrounds and cultures
Maintenance and preventive methods and procedures used in keeping buildings in clean and orderly condition and in maintaining and repairing utility systems and physical structures of buildings
Budgeting and fiscal management
Effective business practices to prepare bid specification, negotiate agreements, and administer contracts
Program planning and scheduling
Building construction methods and materials
Estimating practices to ensure adherence to legal compliance and safety practices
Construction and maintenance software required, including but not limited to, Microsoft Office and School Dude
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, stand, sit and talk or hear. The employee is occasionally required to use hands to handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Nothing in this job description restricts Winsor’s right to assign or reassign duties and responsibilities at any time. This position is at will, which means that it can be terminated by the employee holding the position or by the School at any time, with or without notice or cause.
License and Certifications
Possession of a valid Massachusetts Driver’s License
Massachusetts Unrestricted Construction Supervisor’s License
This position requires a willingness to work flexible hours as needed, including evening/weekend hours, working during inclement weather, and being on-call 24 hours/day.
Typical office environment; subject to some travel to conduct work and physical activities.
The Winsor School is an independent girls' school for academically promising and motivated students in grades five through twelve. Our diverse, vibrant community values intellectual curiosity, authentic engagement, and personal integrity and prepares young women to pursue their aspirations and contribute to the world. Winsor strives to create an environment of respect and inclusion.