The Assistant to the Head of Lower School supports and assists the Lower School Head and faculty in a variety of areas. As the first point of contact between the Lower School and the wider community, the Assistant to the Head of Lower School must take joy in welcoming and helping people in myriad and unpredictable ways and enjoy working in a fast-paced and highly collaborative atmosphere. Reporting to the Head of the Lower School, the successful candidate will bring a professional presence, energy, enthusiasm, and demonstrate flexibility and initiative.
Providing ongoing executive support for the division head, the Assistant to the Head of Lower School will have the ability to manage and prioritize multiple projects, have strong organizational and time management skills; warm, engaging oral and written communications skills; and experience working in a supportive role, preferably in an education or non-profit setting. With excellent interpersonal skills, and a positive “can-do” upbeat attitude, this individual will interact daily with students, colleagues, and parents. A high degree of professionalism and commitment to maintaining confidentiality is essential in this role. Working in a busy office, proficiency in the Google suite of products is essential as is comfort with new systems. A college degree is required for this position.
The Assistant to the Head of Lower School is responsible for:
Managing the Head of Lower School’s schedule and anticipating upcoming events
Coordinating and supervising daily dismissal; includes buses, afterschool and other dismissal options
Maintaining and overseeing the Lower School budget across its departments - ordering and maintaining supplies, booking professional training for faculty, working with external vendors as needed
Collaborating with the following internal departments for day-to-day operations and organizing special events: facilities, food services, communications, admissions, advancement and technology
Recording student and faculty attendance
Managing substitute teacher needs as needed
Supporting the different stages of the Lower School hiring processes including coordinating interviews and visits for candidates
Liaising with faculty, assisting in their daily needs and requests
Communicating with faculty, staff, and parents, and monitoring the Lower School email account
Editing and filing student reports and facilitating requests for transcripts
Preparing Lower School communication to be shared with the community
Assisting in special projects as needed
Required Qualifications
Undergraduate degree.
Previous calendar coordination experience.
Proficiency with Microsoft Office and Google Suite.
Preferred Qualifications
Experience working in an independent school or non-profit organization.
Experience working directly with children in a professional or volunteer capacity.
Experience and comfort interacting, in verbal and written form, with internal and external stakeholders to effectively represent the lower school office.
Experience with Veracross.
Schedule Requirements
The hours of work are Monday–Friday, 7:45 am– 4 pm. Occasional attendance at school-related functions outside of these regular hours is required.
The salary for this position is commensurate with experience, and the range is $68,000-$80,000
OUR MISSION
The Chapin School is dedicated to empowering a diverse, ambitious and resolute community of young women to thrive and lead in their world. Guided by our motto, Fortiter et Recte, Chapin considers bravery, compassion, service and respect for self and others to be fundamental values. We believe that equity, inclusion and collaboration are critical to personal growth. By advancing and deepening each student’s agency, confidence and resilience within an affirming and joyful learning environment, Chapin strives to ensure that each student is emboldened to pursue distinction as a leader and contributing citizen.
ABOUT US
The Chapin School, founded in 1901, is an independent, all-girls day school in New York City currently serving 802 students K–12.
Chapin’s signature Focus Forward strategic plan, which guided our work for more than a decade, intensified Chapin’s historic commitment to offering the most challenging academic curriculum while also teaching the social, emotional and other skills that will set the stage for its students’ success in this century. Chapin’s institutional priorities continue to be imbued with the spirit of Focus Forward. We have fine-tuned our... articulation of the School’s purpose as we approach the third decade of the 21st century. A forward-focused learning community whose symbol is a wheel will never cease to strive toward achieving its vision of cultivating in girls the skills and attributes that will allow them to be brave for themselves and for others.
UNDER ONE ROOF
Chapin’s single building provides a unified learning environment under one roof for all students, the 128 faculty members who teach them and the 85 staff members who support all other aspects of school life. An ambitious construction project to be completed in 2020 will feature an entire floor dedicated to the arts and a gymnasium with suspended running track—all with spectacular views of our urban location. The Hayot Center for Innovation, to open in 2020, will provide our entire learning community the opportunity to extend our commitment to interdisciplinary inquiry-based investigations and explorations, deepening students’ interests through experimentation, invention and the development of out-of-the-box solutions to complex issues.
Our vibrant, inspiring and welcoming new spaces will further our commitment to a forward- focused learning environment that enables all students to embrace the challenges and opportunities of the 21st century to the best of their abilities. With these exciting new spaces as a canvas, we renew our pledge to develop curriculum and pedagogy that reflect current research and best practices, always placing each student at the center of her own learning.
