Episcopal High School has recently committed to the creation of this new leadership role as a strategic step towards auxiliary program revenue growth and improvement. While the School continues to operate summer programs, it simultaneously recognizes the opportunity to develop and grow new programs throughout the year to achieve untapped potential. The position will benefit from strong leadership support and regular participation in the School’s senior leadership team. The new Director of Auxiliary Programs and Services will report to the Chief Financial Officer and work collaboratively across other departments of the School including the Business Office, Athletics, Communications, and Admissions. This position will require a driven individual with an entrepreneurial spirit and an enthusiasm for creating and guiding startup ventures.
The essential functions and duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of functions or duties does not exclude them from this position if work is similar, related, or a logical assignment for this position.
Statement of Purpose
Episcopal High School (EHS) auxiliary programs will extend the School’s mission through high quality educational experiences. All programs, whether academic, athletic, artistic, or professional, will seek to engage participants in meaningful opportunities for growth while collectively advancing the larger goals of the institution.
Reporting to the Chief Financial Officer, the Director of Auxiliary Programs and Services is responsible for strategic planning, operations, market development, program design, promotion, budgeting, monitoring, and evaluation of all auxiliary programs including summer programs, break programs, tournaments, conferences and the rental of EHS facilities. There is a unique opportunity for the Director to establish new programs to benefit the EHS community and support the School’s mission.
Essential Functions and Key Objectives
Strategic Program Development
Build vibrant programs that achieve annual and long-term net revenue growth targets, support the School’s mission and program, and build EHS market exposure.
Collaborate with school leadership, administration, and faculty to ensure all auxiliary programs align with and support EHS mission and philosophy
Design, enhance, and expand program offerings that align with long-term strategic auxiliary programs vision and financial objectives
Continually explore innovative opportunities for leveraging the intellectual and physical assets of the School
Continually explore innovative opportunities for supporting school admissions and building the School’s exposure in the independent school and junior boarding school market
Annually collect and analyze input from participants and staff regarding the quality of their program experience
Seek to identify partnerships that may enhance auxiliary programs potential
Ensure that program participants have as safe and positive experience as possible such that they return and/or recommend our programs to others.
Oversee and manage all auxiliary programs including but not limited to: camps, extended day programs, private lessons, and facility rentals
Provide an appropriately safe, caring, and enriching environment for all auxiliary program participants
Establish routines, provide positive guidance, and enforce policies and procedures, in accordance with EHS stated values
Provide ongoing training, supervision, support, and professional development of all faculty and staff of EHS-led auxiliary programs
Develop and oversee all safety and health protocols in coordination with the School’s risk management and mitigation efforts
Oversee all aspects of campus rentals by creating policies, protocols and procedures for facilities usage and pricing for all events and programs on EHS campus beyond the regular school day
Ensure that the auxiliary programs’ financial performance meets or exceeds budgeted expectations.
Prepare an annual budget covering all aspects of program revenues and expenses to ensure profitability
Monitor revenues and expenses on a monthly basis, and in accordance with budgetary restrictions, for bottom line performance across all programs
Provide the Business Office with all the information necessary to complete the financials in an accurate and timely manner
Work with individual program directors to ensure profitability of their programs
Establish appropriate compensation for all EHS-led auxiliary program employees in coordination with the Chief Financial Officer
Marketing, Communication, and Recruitment
Effectively promote auxiliary programs so as to achieve the enrollment and revenue targets.
In coordination with the Director of Communications, develop and implement a comprehensive marketing strategy for all auxiliary programs that aligns with the School’s strategic branding initiatives
Ensure that all auxiliary programs have an effective and accurate internet presence including website, social media, and digital marketing that align with the School’s branding
Plan and coordinate the publishing and advertising of program catalogs, brochures, and schedules
Manage all public relations and marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants
Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community
Serve as primary recruiter to all programs and manage the activities of others charged with recruitment
Work closely with the Admissions Office to identify and follow-up with participants who have strong potential to convert to EHS student prospects
As appropriate, accompany Admissions and Advancement offices to regional marketing events and receptions
Administration and Operations
Ensure that the administration of the programs is efficient and effective.
Oversee registration for all auxiliary programs
Ensure the database for auxiliary programs is accurate and comprehensive
Prepare reports for, and communicate with, EHS leadership to ensure awareness of auxiliary program performance
Execute and oversee all contracts related to auxiliary programs
Ensure that all auxiliary programs are in compliance with all applicable regulations of licensing and governing entities
Hire and manage to build a stable, effective, customer-focused team.
In collaboration with the Business Office and program directors:
Recruit, hire, and train all EHS-led auxiliary program employees
Ensure that all necessary and required employment forms, including background checks, are completed and on file/available for inspection as applicable
Coordinate and communicate payroll to the Business Office as needed
Coordinate and conduct annual performance evaluations of all EHS-led auxiliary programs personnel
Participate in special assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.)
Perform other duties as assigned
Successful candidates will have the energy and ambition to manage and develop EHS Auxiliary Programs and Services to the highest degree of excellence. They will be organized, attentive to detail, and motivated by authentic interest in the experience of the participants in the programs. They will be driven by an entrepreneurial spirit, while being resourceful, innovative, forward thinking and committed.
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform essential functions of the job:
3-5 years of progressively responsible experience managing auxiliary programs or equivalent to include experience with residential living
The ability to think strategically in developing, enhancing, and refining summer/auxiliary programs in the broader context of a mission-driven independent school
The ability to work independently with basic guidelines/parameters and minimal supervision
The ability to work effectively on multiple projects simultaneously
A high level of integrity and professionalism in all aspects of the position including but not limited to the handling of confidential and sensitive data
An extraordinary work ethic
A demonstrated commitment to creating and supporting diverse, equitable, and inclusive communities
Strong financial acumen with demonstrated ability to develop and manage a budget
Excellent project management and organizational skills
Expertise in marketing summer or similar programs using a variety of technology resources including social media
Well-developed collaborative work style; ability to interact with employees at all levels of the School
A strong cultural competency and ability to effectively interact, work, and develop meaningful relationships with people of various cultural backgrounds
Ability to understand youth development programming, applicable regulations/laws, trends, best practices and new developments in the field
A creative self-starter who brings wisdom, perspective, confidence and excellent problem solving skills to the position
Knowledge and skill to negotiate and manage contracts
Excellent oral and written communication skills
Strong analytical skills with the ability to quickly and regularly adjust strategy based on the School’s needs
An independent and strategic thinker capable of understanding the full scope of projects while seeing individual tasks through to completion
Experience with Microsoft Office products, Google applications, database management, website development, and digital media
A positive outlook, and a sense of humor
Personal values which parallel the School’s values and ability to follow the School’s mission
Bachelor’s degree required
Ability to walk for long periods of time around campus
Ability to lift, carry, push, pull, and/or otherwise move objects up to 30 pounds
Ability to climb stairs
Ability to sit and stand for extended periods of time inside and outside
Ability to hear, speak, and exchange information in person and over the telephone/video conference platforms
Visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities
Ability to operate computer and standard office equipment
COVID-19 Vaccination Policy Statement: The School believes that adolescents benefit most from in-person classes and activities as well as from relationships with faculty and staff who engage with them in all areas of boarding school life. The School encourages its employees to be fully vaccinated against COVID-19 and reserves the right to require its employees to receive the COVID-19 primary series and booster vaccinations, subject to the limitations of federal and state law, employee eligibility, and the availability of the vaccine.
Interested individuals who meet the requirements above may submit a resume and cover letter via email to:
Jordan Christensen Director of Human Resources firstname.lastname@example.org RE: Director of Auxiliary Programs and Services
The Episcopal High School provides equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, ancestry, national origin, citizenship, marital status, familial status, age, sexual orientation, gender identity, genetic information, pregnancy, childbirth or related medical conditions, disability or any other protected category in accordance with applicable Federal, State and local laws.
Founded as the first high school in the state of Virginia in 1839, Episcopal High School is an independent, co-ed, college preparatory boarding school that values academic excellence, honor, service, and transformational adult-student relationships. The School is a 100% boarding community with 450 students from 26 states and 19 countries. The School seeks to attract a talented and diverse student body, faculty, staff, and administration to enrich the learning experience and offers robust programming in academics, athletics, service learning, arts, and activities while emphasizing a strong spiritual ethos through its chapel program. With its campus just seven miles from the White House, Episcopal has developed its new McCain-Ravenel Center for Intellectual and Moral Courage to create innovative uses of the educational resources of Washington to foster the skills and personal qualities identified in its Portrait of a Graduate developed with its Strategic Plan in 2018.