The Avery Coonley School is seeking an experienced (5+ years) and dedicated HR Coordinator. The HR Coordinator reports directly to the Business Manager and is responsible for all aspects of HR, including posting open positions, facilitating hiring, onboarding new hires, compiling job descriptions, maintaining employee files, monitoring health benefits, and facilitating open enrollment. The HR Coordinator role requires the ability to manage confidential information, superior administrative & organizational skill levels, and expertise in HR software. This position requires strong interpersonal and communication skills; experience in effectively communicating key information and the ability to flexibly balance day-to-day priorities with long-term goals and projects.
Administer personnel programs and policies as they relate to hiring and termination procedures, time off, Workers’ Compensation, safety, training, performance evaluation and compensation.
Post open positions on websites, assist with hiring process
Prepare offers, employment agreements and salary and benefits updates
Create, maintain, and audit all employee files to ensure compliance
Process new hire paperwork including background checks and I-9’s
Enter and manage all employees in benefits coverage for health and flexible spending accounts.
Communicate benefits information to employees, such as open enrollment of health insurance, flexible spending accounts, retirement account setup, employee assistance program, etc.
Serve as initial point of contact for employee questions/concerns about HR topics such as benefits, payroll, company policies, and time off.
Coordinate workplace incident reports from employees with investigator through the final decision and next steps process. Escalate questions or issues to Business Manager as needed.
Orchestrate annual employee manual updates and compile final draft for Business Manager and HOS
Assist with payroll processing
Assist with managing special projects
Prepare reports and correspondence as needed
Complete Administrative tasks that include filing paperwork, updating policies and employment verifications
Perform other related duties as assigned by management
The statements in this job description are intended to represent the key duties, essential nature, and level of work being performed. They are not intended to be all responsibilities or qualifications of the job.
Salary is competitive and dependent upon experience and qualifications.
About Avery Coonley School
Located in the western suburbs of Chicago and serving 331 children from 40 communities in Groups(grades) PreK to 8, The Avery Coonley School (ACS) welcomes highly motivated, high-ability learners who eagerly seek new challenges. Gifted and high-achieving students flourish in a unique and collaborative culture where the drive to learn transcends all other differences. Founded in 1906, ACS enjoys a storied place in the history of gifted and progressive education for younger students in Chicago and across the nation. Learning spaces brim with energy, project-based learning, and individual exploration on the historic 11-acre campus, which is adjacent to a forest preserve, members of the Avery Coonley community thrive in a learning environment that allows for flexibility, creativity, and innovation.
QUALIFICATIONS, SKILLS, AND ABILITIES:
Four-year degree in business from an accredited college or university is required. Master’s degree or HR certifications preferred
At least five years’ experience in HR including benefits management and payroll withholdings, ideally in education or non-profit
Strong background in HR and payroll software, knowledge of all office suite programs and G-Suite
Comprehensive knowledge of the staffing and benefits of a school or non-profit, including recruitment, onboarding, termination, and benefit providers
Adhere to strict confidentiality regarding employee files and follow privacy procedures at all times
Excellent writing, communication, presentation, and group facilitation skills
Exceptional interpersonal skills with the ability to build and maintain effective, professional relationships with faculty and staff
High degree of cultural competency and demonstrated success in working with individuals from diverse backgrounds
Ability to receive feedback and engage in continuous self-improvement
Ability to adapt to a dynamic, rapidly changing work environment
Ability to work collaboratively across teams, departments, and divisions
Firm belief in personal accountability, producing measurable outcomes, and sustaining high expectations
Founded 1906, The Avery Coonley School has been situated at its current location since 1929. The School is on 11 acres adjacent to a forest preserve in Downers Grove, a western suburb of Chicago. For more than a century, The Avery Coonley School has worked closely with parents to cultivate the talents and passions of its remarkable student body.
The Avery Coonley School is an independent school whose mission is to provide a learning environment that is appropriate both for academically bright and gifted children who are motivated to learn and have demonstrated the potential for the scholastic achievement necessary to succeed in a challenging academic program, in order that they may become positive, productive, and respectful members of society.