The Admissions Associate reports directly to the Director of Enrollment Management and is responsible for communicating and engaging with families throughout the admissions process and supporting the Director of Enrollment Management in reaching the school's enrollment goals.
Answer admissions calls in a pleasant, professional, and informed manner to provide admissions information and foster a positive image of the school.
Tour families around the campus, actively listen and engage with the family to focus on their goals for their child and family.
Monitor and respond to emails sent to the official Admissions email account and forward messages to other members of the department when appropriate.
Schedule appointments, including student testing, campus tours, prospective family meetings, and recruitment events
Proactively reach out to prospective students and applicants at key intervention points to encourage application submission, secure enrollment decisions, and ensure the completion of required next steps for admitted students.
Maintain the Veracross admissions database and manage applicant files throughout the admissions process - inquiry through acceptance and enrollment;
Assist with managing and maintaining inventory of admission materials, publications, marketing swag, and supplies and preparing admissions information packets.
Assist in planning, organizing, and implementing admission and outreach events, including Open Houses, Information Sessions, and Shadow Days.
Proactively communicate with newly enrolled families to ensure they are informed of school procedures and events.
Actively engage and support the school’s commitment to a diverse, equitable, and inclusive community.
Promote the School’s mission and embody the core values of the school
Assist with other programs and school-wide events and perform other duties as assigned or requested
Education & Experience
Strong interpersonal skills; excellent written and verbal communication
Exceptional attention to detail
Discretion in dealing with sensitive and confidential admissions issues
Sense of humor, warmth of personality, and energy
Ability to organize and prioritize work, problem-solve, multi-task, and manage time effectively
Possess an enthusiasm for working with children of all ages
Demonstrated ability to meet goals and maintain a high degree of accountability
Fluency in using technology applications, including MS Office Suite, Google Suite, and similar products
Experience in managing database software
Eagerness to learn as well as a willingness to be trained
Ability to work independently as well as receive direction; a dedicated team player
Ability to sit at a computer and keyboard for moderate periods
Mobility sufficient to move about campus, including climbing stairs
Sight and hearing are adequate to perform the duties of the job, including communicating clearly
Ability to lift and carry 25 pounds on an occasional basis
All staff will comply with school rules and policies, particularly regarding timekeeping, and will follow prescribed office and lunch hours. Any overtime must be approved before accrual or offset throughout that week unless otherwise stated in the employment letter or as directed by the employee's supervisor.
Staff may be asked to help out in other offices, but such requests must be channeled through and approved by, the Head of School.
Saint Paul’s School is an independent, Episcopal, co-educational school located in Clearwater, Florida, serving ages two months through Eighth grade.
Saint Paul’s 10-acre campus is nestled in a Clearwater neighborhood in mid-Pinellas county. Saint Paul’s students learn to become young leaders in a school that offers a strong core academic foundation coupled with programs in the arts, physical education, media/technology, foreign language, and extracurricular areas. In a society of multiple cultures, faith traditions, perspectives, and talents, we prepare our students to grow into competent, caring and creative young adults who understand their responsibility to others and to the greater community.