Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VUMC IT PMO App Integrations

Job Summary:

Responsible for leading activities of the project team independently. Identifies appropriate resources needed and develops schedules to ensure time completion of project. Coordinates the activities of the team by becoming familiar with system scope and project objectives, as well as the role and function of each team member. Leads project teams. Coaches the development of other Project Managers. Implements complex large/multiple projects.

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KEY RESPONSIBILITIES
* Coordinates and oversees all phases of the project.
* Ensure timely completion of tasks in line with project objectives.
* Provide customers and leadership support through project management.
* The responsibilities listed are a general overview of the position and additional duties may be assigned.

1. Technical Expertise

• Systems Integration:

  • Knowledge of integration tools, middleware, APIs, and data exchange protocols.

  • Experience with enterprise architecture and ensuring seamless integration between disparate systems.

  • Understanding of system interoperability, data mapping, and transformation.

• Implementations:

  • Familiarity with software deployment processes, configurations, and user acceptance testing (UAT).

  • Experience with enterprise software like ERP (Workday) CRM (MS Dynamics), and cloud platforms (e.g., AWS, Azure, Google Cloud).

• Migrations:

  • Expertise in migrating systems, including on-premise to cloud, legacy system upgrades, and data migrations.

  • Familiarity with migration tools, techniques, and best practices.

  • Knowledge of system downtime planning and rollback strategies.

2. Project Management Skills

• Project Planning and Execution:

  • Expertise in creating detailed project plans, timelines, budgets, and resource allocation.

  • Proficiency with project management tools like Microsoft Project, JIRA, Planview, and Smartsheet.

• Risk Management:

  • Ability to identify risks related to integration, implementation, and migration efforts.

  • Skills in developing mitigation strategies and contingency plans.

• Stakeholder Management:

  • Experience in managing cross-functional teams, including IT, vendors, and business units.

  • Strong communication skills to ensure alignment between technical teams and non-technical stakeholders.

  • Create and deliver presentations.

• Scope Management:

  • Proficiency in defining and controlling project scope to prevent scope creep.

  • Familiarity with change management processes to handle evolving project requirements.

3. Strategic and Business Acumen

• Alignment with Business Goals:

  • Ability to align IT initiatives with organizational objectives.

  • Understanding the impact of IT system changes on business operations, processes, and outcomes.

• Cost Management:

  • Experience in managing budgets, forecasting costs, and demonstrating ROI for IT projects.

• Vendor Management:

  • Skills in evaluating, negotiating, and managing third-party vendors or contractors for software and infrastructure solutions.

4. Leadership and Team Management

• Team Leadership:

  • Proven ability to lead diverse, cross-functional teams across technical and business disciplines.

  • Conflict resolution and team motivation to ensure high performance.

• Collaboration and Communication:

  • Strong interpersonal skills to communicate technical concepts to non-technical audiences.

  • Ability to facilitate effective collaboration between internal teams, external vendors, and stakeholders.

5. Technical Project Delivery Frameworks

• Agile/Waterfall/Hybrid Methodologies:

  • Experience with Agile (Scrum, SAFe) and traditional Waterfall project delivery methodologies.

  • Capability to manage hybrid approaches depending on project needs.

• ITIL/Service Management:

  • Familiarity with IT service management best practices to ensure smooth transitions during migrations or implementations.

6. Problem-Solving and Analytical Skills

• Complex Issue Resolution:

  • Ability to troubleshoot and resolve integration challenges, system performance issues, and migration errors.

• Critical Thinking:

  • Capability to evaluate technical options and make sound decisions that balance risks, costs, and benefits.

7. Data Management and Security

• Data Migration and Integrity:

• Security and Compliance:

  • Familiarity with data privacy regulations (e.g., GDPR, HIPAA) and IT security best practices.

  • Ensuring compliance during systems integration and migrations.

8. Certifications

• Project Management Certifications: (Required)

  • PMP (Project Management Professional)

• Change Management Certifications:

  • Prosci Change Management Certification to manage organizational change during large IT projects.

• Technical Certifications:

  • Relevant certifications in cloud platforms (e.g., AWS Certified Solutions Architect, Azure Administrator).

9. Adaptability and Resilience

• Flexibility:

  • Ability to adapt to changing project requirements, technologies, and organizational needs.

  • Strong ability to manage setbacks during integration or migration projects.

• Resilience:

  • Remaining focused and composed under pressure, especially when handling complex technical issues or tight deadlines.

10. Emerging Technology Awareness

• Staying Updated:

  • Awareness of trends like cloud-native solutions, microservices, machine learning, and advanced integration platforms.

  • Ability to recommend innovative solutions for systems integration and migration challenges.

QUALIFICATIONS & SKILLS REQUIRED:

• Bachelor's Degree or higher

• 7 years minimum project management experience.

• Experience with implementation partners.

• Strong leadership and people management skills.

• Critical thinking.

• Ability to make decisions under pressure.

• Experience with executive level presence and influence.

• On camera presence.

• Proven presentation skills (provide examples).

  • Ability to create and deliver advanced presentations.

  • Clear and confidence voice.

  • Ability to engage audience.

  • Use of visual aids.

  • Ability to field on demand questions.

TECHNICAL CAPABILITIES
* Project Issues Management (Advanced): Demonstrates the uppermost levels of expertise in resolving project issues in challenging and complex situations. Often takes a lead role in highly pressurized situations when there is a need to resolve high priority issues. Manages internal and external project issues in a way that bring disparate resources together to resolve issues and complete action items that contribute to the success of the project. Consistently delivers solutions in a creative and imaginative manner while setting a standard for others. Contributes in the development of best practices for Issues Management for the organization.
* Project Communications (Advanced): Demonstrates the uppermost levels of expertise in conducting project communications in challenging and complex situations. Demonstrates ability to deliver complicated information effectively and efficiently, selecting the appropriate message for the audience. Facilitates open communication across functions and within unit. Able to highlight and emphasize major ideas, issues and points dramatically and effectively. Often takes a lead role in highly pressurized situations when there is a need to communicate critical project information. Consistently delivers project communications products and services in a creative and imaginative manner while setting a standard for others. Contributes in the development of project communications best practices for the organization.
* Project Planning (Advanced): Demonstrates ability to forecast resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for large, complex projects requiring diverse functions and/or operations. Continuously monitors and follows up on buyins and commitments. Competently handles multiple projects simultaneously, balancing and scheduling tasks requiring dependencies and those which can be accomplished independently. Accurately estimates and plans complex projects and assignments. Maintains perspective between the overall picture and the details. Is proficient in the advanced features of project management tools.
* Project Coordination (Advanced): Manages interdependencies among multiple related and unrelated projects whose coordinated delivery is required to achieve higher organizational objectives. Identifies opportunities for cross-discipline participation. Develops and documents project policies and procedures. Manages the overall coordination, status reporting, and stability of major project efforts, ensuring that project goals and objectives are met within agreed upon time, scope, and resource requirements. Contributes to the development of Project Coordination best practices for the organization.

About the Department:

VUMC IT

VUMC IT provides hardware, software and service solutions for the entire Medical Center. With over 40,000 workstations in the Medical Center, our teams can assist not only with hardware support, but also software and application support and services to enhance security and protection of your information.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's (Required)

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.