Anadarko, Oklahoma
Olympia, Washington
Moore, Oklahoma
Posted: 25-Mar-25
Location: Somerset, New Jersey
Type: Full Time
Required Education:
Position Title: Director of Facilities
Department: Operations
Manager: Reports to Chief Operating Officer (COO)
Summary of Position:
The Director of Facilities is responsible for maintaining the quality and safety of the school’s physical assets (buildings, grounds, equipment, vehicles). The role is critical to managing the day-to-day operations of campus (security, drop-off/pick-up, parking, service requests) as well as managing short-term and long-term facilities capital planning processes that directly align to the school’s needs and strategic vision.
Primary Responsibilities:
- Oversee daily operations to maintain all buildings, grounds, equipment, and vehicles. This includes managing regular preventative maintenance plans, repairs, cleaning, inspections of building systems, and grounds work with lawns, fields, walkways, and snow removal.
- Manage daily security posture, adapting staffing levels and day-to-day protocols to cover the various and continually changing activities on a school campus.
- Manage lifecycle, inventory, and planning for all current capital assets and future capital needs. Partner with COO to develop and oversee operating, capital (one-year and long-term), and detailed project budgets for facilities.
- Oversee all renovation and construction projects on campus and ensure compliance with local and state codes and standards.
- Partner with COO to help manage relationships with architects, engineers, construction managers, general contractors, and business partners to ensure projects are completed on time and within budget.
- Participate in the strategic development and management of the campus, including master plan, zoning compliance, utilities services, and energy management.
- Ensure compliance with all local, state and federal regulatory requirements, including work safety regulations. Oversee inspections of all building systems as needed for compliance (boiler, fire alarms, elevators, etc.).
- Partner with COO to maintain relationships with local and state regulatory agencies.
- Manage and development a department of over 30 employees that support facilities, maintenance, grounds, custodial, and security services.
- Solicit and review proposals to obtain the best pricing and value for supplies and services. Select third-party maintenance and service providers and manage fulfillment of their contract obligations.
- Prepare information and reports to communicate on budget, capital projects and deferred maintenance for the COO, Head of School and Board of Trustee committees.
- Coordinate the use of school facilities with all key constituencies (faculty, staff, students, parents, alumni, and external rental groups). Understand user needs to ensure appropriate facility arrangements.
Key Qualifications:
- Bachelor’s degree in engineering, architecture, facility or construction management, or combination of education and work experience in a related field.
- Minimum of ten years of experience managing facilities and supervising teams.
- Strong understanding of building systems (mechanical/HVAC, electrical, and plumbing), federal/state/local building standards and codes, and health/safety/environmental regulatory compliance principles and practices.
- Knowledge of public safety and leading practice security procedures, preferably in an educational setting.
- Experience managing personnel, time, and budgets (operating and capital).
Desired Skills:
- Address complex problems while working collaboratively across departments, functions.
- Maintain a customer service approach with all community stakeholder groups (faculty, staff, students, parents, alumni, trustees) while effectively prioritizing needs and required services to best serve the school.
- Communicate (oral and written) simple and complex issues effectively with all community stakeholder groups.
- Plan and organize effectively to address daily, long-term and project-based needs across the school’s campus.
- Maintain an action-oriented approach to the daily schedule of activities.
- Develop, maintain, and manage operating, capital, and project budgets.
- Adapt and maintain professional composure in emergency and crisis situations.
- Think strategically about an independent school environment and understand and appreciate the interconnectivity between departments and constituencies.
Physical Requirements:
- Ability to lift and carry heavy objects (up to 50 pounds or more depending on the role).
- Prolonged sitting, standing, walking, bending, climbing ladders, crawling into tight spaces, reaching overhead, pushing and pulling, and performing repetitive motions, often requiring good hand-eye coordination and dexterity.
- Ability to perform physically demanding tasks for extended periods of time.
- Ability to sit at a desk and work on a computer for extended periods of time.
Interested candidates should send a cover letter and resume to hr@rutgersprep.org.
Rutgers Preparatory School is an equal opportunity employer, committed to providing a workplace free of all forms of unlawful discrimination. It is the policy of the School that there shall be no discrimination with respect to employment or any of the terms and conditions of employment on the basis of age, alienage or citizenship status, color, disability, perceived disability, gender (including identity/expression), genetic information, marital status, military status/status as a veteran or active military service member, national origin, pregnancy, race, religion/creed, sex, sexual orientation, or any other characteristic protected by applicable federal, state, or local laws (collectively, the “Protected Categories”). This equal opportunity policy applies to all terms and conditions of employment at Rutgers Preparatory School including, but not limited to, hiring, placement, training, promotion, compensation, benefits, discipline, termination, and other aspects of employment.