GWS Local is a tailored facility management solution at a local level with access to the Global CBRE GWS platform. We manage soft services through trusted best-in-class partners, and self-delivery of hard services. Utilizing an AGILE delivery model with structure, governance, and accountability through employee empowerment. Partnership with Local also provides access to our "Best in Class" additional services: Sustainability and Energy Programs, Project Management, Moves & Changes, Security Consulting, Workplace Strategy, and Host Workplace Experience.
We are looking for a collaborative, finance savvy, contract manager that is a self-starter and can work autonomously for a new client. The purpose of this position is to provide administrative/operations, accounting and finance support, and management of supplier contracts for a client.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative management of CMMS systems and work allocation (planned and reactive) Procurement dashboard. Collating monthly contract review alongside Account Leader to support presentations and prepare monthly and quarterly customer meeting documentation.
Preparing information for the contract reviews and other site-based information requests
Maintenance of training records, functional onboarding of new employees and facilitation and coordination of team and employee engagement activities
Customer Relationship Management
Maintain positive relationship with function specific customers, particularly in finance and AP community troubleshooting, data and site information.
Responsible for administrative tasks related to HSE such as logging hazards and upkeep of logbooks. Responsibility for logbook management shared with Account Leader and site operations team.
Full responsibility for managing and reporting on functional component of contract finances i.e. raising Service Orders & Purchase Orders, Billing, Invoice Pool, Process Timesheets, Debt Management, housekeeping of Dynamics and Site Files, WebQuote (or client equivalent of Quoting system). Partner with Account Leader to ensuring month end results are maximized & financial accounting / forecasting is accurate.
No formal supervisory responsibilities in this position.
May provide informal assistance such as technical guidance, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.